Location

Southampton

About the job

Come and join our team – Our Jobs Matter!

Are you an experienced IT professional with HR knowledge or a HR Shared Services Lead looking for a role that encourages you to think outside of the box?

Do you want a role that offers a real work life balance - as well as opportunities for personal development and professional growth?

We are looking to recruit a HR Shared Services Lead who has the skills & tenacity to lead the management of the overall Shared Services change control process and shape future release plans whilst driving the strategic direction of the people agenda within the Maritime and Coastguard Agency.

Job description

Duties will include but are not limited to:

• Act as the HR representative at internal and supplier boards to ensuring HR issues are escalated and prioritised appropriately and suitable solutions are agreed with all parties.

• To lead on all HR system changes.

• Work with all stakeholders to gain support for release functionality etc.

• Working with relevant business areas to understand and implement future requirements.

• Liaising with HR team to co-ordinate future system, pay, policy or process changes.

• To lead the management of the overall Shared Services change control process and future release plan.

• Working closely with HR Team, Shared Services Team and business areas to agree, plan and manage testing requirements for all releases and system upgrades.

• To plan and coordinate the delivery of all associated activities.

• To work with business areas to put in place temporary solutions and/ or contingencies as required

• Responsible for the management of the HR defect tracker.

• Lead on the management of the HR Shared Services budget.

• To carry out regular system audits to ensure compliance with HR policy.

• Responsible for providing HR systems updates and progress reports to Boards.

• Responsible for employee and management system access in accordance with GDPR legislation.

• Working in partnership with Information Assurance branch to mitigate risks of data breaches and to escalate and resolve any issues to the appropriate authority.
Responsibilities

About you:

Coming to us with your advanced IT skills (in test management and coordination) and HR knowledge you will have no problem applying your organisational skills and review our current processes to make recommendations for changes and improvements ensuring our team is providing the best possible service.

Although not directly line managing, you will mentor and guide our enthusiastic and diverse team – All the while encouraging a supportive and inclusive environment. Using your excellent knowledge of HR IT systems, you will ensure that our system meets the business needs whilst making sure that the correct governance is followed.

As an amazing communicator, you will confidently deliver messages in a clear and concise manner to a range of stakeholders applying a tailored approach to your audience.

You are someone who likes to look at the bigger picture and make holistic decisions. With This is a unique opportunity to join a team who are dedicated to saving lives – to become an integral part of attracting and sourcing and retaining the right talent into our roles.

We are offering the opportunity to gain a CIPD qualification whilst in role!

About us

The Maritime and Coastguard Agency (MCA) implements the government's maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.

Safer lives, Safer ships, Cleaner seas.

Our vision is to be the best maritime safety organisation in the world.

Find out what it's like to work at the Maritime and Coastguard Agency

We are part of the Department for Transport (DfT). DfT is a great place to work, and our ‘one team’ approach really makes a difference. We value our staff and that’s why we’re committed to nurturing an inclusive environment across the Department.

You’ll be part of an innovative organisation that invests in all our people, ensuring we have the diverse skills to deliver transport that moves Britain ahead now and into the future.

DfT’s inclusion is recognition of our commitment to make the Department a great place to work through our culture of equality and inclusivity and the great strides we’ve made to raise the number of women in senior positions.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Making Effective Decisions
• Communicating and Influencing
• Changing and Improving

Benefits Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance. Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

The sift is due to take place on 2nd October 2019

Interviews/assessments are likely to be held on the 17th and 18th of October 2019.

Interview location to be confirmed.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview
• an interview with one or more exercises
• a full day of activities including interactive, written and timed exercises

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity. For further information on Success Profiles please click here

Your interview may consist of a range of question types. These may include questions about:
• what energises and motivates you
• how you would manage situations relevant to the role
• your previous experience
• your professional skills and knowledge

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Further Information

We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the sift panel.

We may hold a merit list for up to twelve months. During this time, if a similar role is identified and you have been placed on the merit list you may be considered for the post. Within the merit list period, your application form and selection information may be shared across the department and its agencies.

If successful and transferring from another Government Department a criminal record check maybe carried out.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.

New entrants are expected to join on the minimum of the pay band.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Any move to the Department for Transport will mean you will no longer be able to carry on claiming childcare vouchers.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information Contact point for applicants Job contact : Name :   Mandy Macdonald Email :   [email protected]   Recruitment team : Email :   [email protected] Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission