Part Time Finance/Office Administrator

Location
The office location is near Ipswich but the role can be undertaken from home if preferred.
Salary
Upto £30,000 per annum equivalent plus benefits although we may be flexible for the right candidate)
Posted
07 Jan 2021
Closes
07 Feb 2021
Ref
Project Dewatering Part Time Role
Hours
Part Time
Contract Type
Permanent

The Office / Finance Administrator is responsible for the efficient running of the clerical and administrative functions in the office. They are also responsible for maintaining the day to day financial, accounting and administrative services in order to meet legislative requirements and to support the overall Company operations.

General Office Duties

  • Reception duties, answering phone calls, directing calls & taking messages
  • Maintaining filing systems
  • General office duties including typing and faxing
  • Managing post and correspondence
  • Writing meeting notes
  • Updating PPE allocation records and replenishing stock as required
  • Scheduling Company vehicle servicing, MOT & road tax
  • Keeping personnel records up to date
  • Scheduling appointments, meeting rooms and travel arrangements for colleagues
  • Maintaining stationery stock
  • Maintaining staff annual leave and sickness records
  • Dealing with customer/internal queries
  • Filing and archiving as required

Finance Duties

  • Allocating invoices against purchase orders
  • Credit card allocation against statements and job numbers
  • Contacting customers with overdue accounts via telephone
  • Assisting with credit control
  • Processing manual sales ledger invoices/credits
  • Processing purchase ledger invoices/credits
  • Cash allocation
  • Invoice/credit offsetting
  • Helping with other credit control/purchase ledger duties when required
  • Processing copy invoice/credit requests

Please note the above list is not exhaustive and should be used as a guide only.