Permanent part-time accounts assistant role

egg trading
Belgravia, London
Salary pro rata £20,000 (£8,000)
01 Mar 2021
01 Apr 2021
Part Time
Contract Type

A part-time accounts assistant role for 2 days a week is available for a busy retail space.  The hours are flexible however  a once a week visit to the office is essential so hard copy invoices can be processed and filed.  The remaining hours can be worked either at the office or at home.

Job Responsibilities:

Maintaining the company’s books of account

  • Ensure correct posting retail and web sales invoices
  • Reconciling bank and sales accounts
  • Implement the transaction, recording and reporting interface with Shopify
  • Carry out regular balance sheet reconciliations
  • Preparing and submitting VAT Returns
  • Assisting drafting monthly management accounts

Purchase Order Management

  • Receiving copies of purchase orders and maintaining records to match to future deliveries ensuring all POs are raised with correct details, payment and delivery dates
  • Maintaining records of pro-forma deposit payments made against future deliveries and ensuring that VAT invoices are received from suppliers when deliveries are made
  • Reviewing purchase ledger balances, following through any questions on invoices with suppliers
  • Making sure all purchases are properly priced, ordered and authorised, invoices are agreed to purchase orders and posted to Xero

Cash flow Management

  • Ensuring payment dates are built into the cash flow forecast
  • Chasing wholesale customers for payments
  • Prepare proposed payment runs/payments ensuring payments are made in accordance with agreed terms

Stock accounting

  • In conjunction with the retail and web team, ensure stock records are accurate and regularly checked against physical inventory in warehouse and at 3rd parties


  • Liaising with the payroll company to prepare monthly payroll and posting all payroll journals

Expense Control

  • Staff expenses, credit card management, reconciliation and Xero postings
  • Maintain records and monitor all petty cash expenses

Adhoc administrative tasks

The following skills, knowledge and abilities will make you a good fit for this position:

  • Clear communicator with the ability to deal effectively and tactfully with a wide variety of people in correspondence, on the telephone and in person.
  • You are an organized person
  • Attention to detail and a passion for accuracy, especially error-free data entry
  • The ability to meet daily, weekly and monthly deadlines consistently
  • Must have the right to work in the UK

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