The Role

Willmott Dixon are currently looking to recruit a Document Controller to join our London & East construction business on a fixed term contract basis. Based in Hitchin, Hertfordshire, we deliver projects across multiple sectors within north London, the northern home counties and East Anglia.

We are looking for someone who will naturally align themselves with our commitment to customer service, quality and our culture. The main purpose of the role is to maintain the project filing system and prepare documents for storage/archiving as appropriate.

Reporting to the Digital Manager, the successful candidate will support team members in maintaining the smooth running of the administration function and will be working closely with the design team. This will be a fixed term contract for a minimum of 6 months.

The Project

Key responsibilities:

* Checking and gaining approval of documents before they are filed and distributed

* Maintain the project filing system and prepare documents for storage/archiving as appropriate

* Support team members in maintaining the smooth running of the administration function

* Requesting files in various formats

* To provide administrative support to the technical and project teams * Coordination with the different departments of Willmott Dixon and external consultants

* Communicate professionally with all stakeholders

* Monitor the PDS reports to ensure the surveyors are filling in the information required by central purchasing as assisting with the information input if time allows

* Produce the O &Ms, and the Health & Safety file for the project handover. (Going forward we want to use Active Plan for all Data collection)

* Assisting to input Waste Tickets to MiProject Powerday

* Chasing Social data and apprentice data * Keeping a record of School Visits

* Keeping a record of Work Experience

* Create list of installers with full contact details and any sub contractors they use who are installing and put them into the AIM & Cobie to meet the Customers Contractual requirements

Essential and Desirable Criteria

Essential criteria:

* A proven proactive approach to customer service

* Proven experience of using Microsoft Office and other packages for the collation of data

* Ability to multi-task and organise documents/files proficiently

* Have a proven ability to communicate with people at all levels of an organisation

* Ability to prioritise and manage time efficiently.

* Experience of 4Projects

Personal Qualities

At Willmott Dixon we look for a balance of skills and experience but just as important to us are your values and behaviours.

This role would be suitable to a person who:

* Is a team player

* Is able to influence and inspire

* Has a growth mindset

* Has excellent listening skills

* Is able to problem solve * Is positive & proactive

* Has excellent presentations skills both written and verbal * Is innovative/creative/open minded

* Displays model behaviour that shows respect, helpfulness and co-operation

* Reflects regularly on experiences and performances and constantly seeks to improve

* Is personable, friendly, approachable, motivated and flexible

* Has the ability to communicate with all levels of staff

* Is people focused

* Is driven/motivated

* Is organised

Additional Information

Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working. We are a disability confident employer.

Benefits:

In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities.

This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel.

Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.

About Us

With nearly 170 years of rich history, Willmott Dixon's purpose beyond profit is to deliver brilliant buildings, transform lives, strengthen communities, and enhance the environment so our world is fit for future generations.

Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and trusted privately owned business where our people can thrive.

Construction is changing and we are at the forefront of that change. Pioneering new ways to build, innovating the way construction is viewed and establishing ourselves as one of the top employers in any industry. It truly is an amazing company in one of the most exciting industries with a vast array of professional career paths.

We hold two Queen's Awards for Enterprise (for Sustainable Development and Social Mobility) and hold numerous people awards, we understand everyone has a unique potential and ability to make a difference and succeed; if you want your skills developed and talent recognised, why not apply to join our business!