Administrative Assistant - Part Time

1 day left

Vistry Group
Milton Keynes
competitive + upto 41 days a/l + private healthcare
16 Apr 2021
16 May 2021
Part Time
Job share available
Contract Type

Let's help build your future by finding a home for your talent!

In a Nutshell:

We have a great opportunity for Administration Assistant to join our team within Vistry Housebuilding Northern Home Counties, at our Milton Keynes office. This is an ideal role for a competent and experienced administrator who will report into the Office Manager. This varied role will suit a dynamic and flexible individual who enjoys working in a fast-paced environment.

What we would like from you:

Key Responsibilities -

  • Assist with administrative tasks provided by the wider company including printing, typing, binding, laminating, scanning etc
  • Assist with filing, archiving, scanning and general document administration and ad hoc support across all departments.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Answer, screen and transfer inbound phone calls
  • Maintain all aspects of office and construction site filing systems, including Health and Safety files.
  • Ensuring the meeting room is clean and tidy ready for the next meeting
  • Maintain electronic and hard copy filing systems
  • Retrieve documents from filing system
  • Handle requests for information, data and renewals
  • Assist with resolving administrative enquiries from the wider group
  • Prepare written responses to routine enquiries
  • Schedule and coordinate meetings and appointments across all departments
  • Answering switchboard in a timely and polite manner and transferring calls. Emailing messages as required
  • Receiving visitors and informing of arrivals. Ensuring visitors sign in/out and use the relevant parking spaces
  • Coordinating deliveries and collections including the booking of couriers
  • Keep reception area tidy and presentable at all times
  • Stocktake stationery for the office and order as required
  • Updating region's forms including telephone lists/site lists etc as required
  • Booking of meeting rooms, order food and make refreshments for meetings
  • Tidy meeting rooms when vacated
  • Monitoring signing in/out system for all office staff
  • Dealing with incoming post - open/date and deliver/scan to each department and collection/franking of outgoing post
  • Assist with any administrative tasks provided by the PA to MD including mail shots, binding, laminating, scanning etc.

Competencies -

  • GCSE in maths and English (or equivalent) at grade C or above
  • Administration positions held previously
  • Previous office environment experience
  • Worked in a reactive & fast paced position previously
  • A high standard of IT literacy, including full proficiency in Microsoft 365 - Word, Excel, Teams, Sharepoint, Outlook, Onedrive.
  • Demonstrable process implementation skills, including workload management.
  • Knowledge of principles and practices of basic office environment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Organised and efficient
  • Ability to work on own initiative and as part of a larger team
  • Excellent communications skills
  • Experience in working in a face paced, changing environment where priorities can change daily.

Desirable -

  • Administrative qualifications
  • Previous housebuilding/construction experience

The Good Stuff:

Vistry Homes is a fast paced and exciting place to work. We offer our employees multiple opportunities to learn, develop and nurture successful careers with us.

Some of our key benefits include…

  • Competitive salary and package
  • 28 days annual leave plus bank holidays, and the option to buy or sell up to 5 days per annum
  • Private Healthcare
  • Company Contributory Pension Scheme
  • Sharesave scheme
  • Company car, car allowance or travel allowance (role and geographic dependant)
  • Support with a professional membership

Let's tell you a bit more about us…

Vistry Group came together at the start of 2020, bringing together the energy, talent and deep-rooted experience of Bovis Homes, Linden Homes and Vistry Partnerships. With a wide range of skills, experience and backgrounds - we have come together to live our values of Integrity, Caring and Quality.

We are all about people, and it is our people, around 3000 of us, who have created a UK top-five housebuilder, with a five-star rating. We care about the wellbeing of our people and we value diversity and inclusion, seeking to create a supportive, dynamic environment where talented and dedicated people can develop their career.

Inclusion and diversity are paramount to us here at Vistry Group - we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us - we will always be happy to help.

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