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Administrative Assistant - Part Time

Employer
Vistry Group
Location
Milton Keynes
Salary
competitive + upto 41 days a/l + private healthcare
Closing date
16 May 2021

Job Details

Let's help build your future by finding a home for your talent!

In a Nutshell:

We have a great opportunity for Administration Assistant to join our team within Vistry Housebuilding Northern Home Counties, at our Milton Keynes office. This is an ideal role for a competent and experienced administrator who will report into the Office Manager. This varied role will suit a dynamic and flexible individual who enjoys working in a fast-paced environment.

What we would like from you:

Key Responsibilities -

  • Assist with administrative tasks provided by the wider company including printing, typing, binding, laminating, scanning etc
  • Assist with filing, archiving, scanning and general document administration and ad hoc support across all departments.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Answer, screen and transfer inbound phone calls
  • Maintain all aspects of office and construction site filing systems, including Health and Safety files.
  • Ensuring the meeting room is clean and tidy ready for the next meeting
  • Maintain electronic and hard copy filing systems
  • Retrieve documents from filing system
  • Handle requests for information, data and renewals
  • Assist with resolving administrative enquiries from the wider group
  • Prepare written responses to routine enquiries
  • Schedule and coordinate meetings and appointments across all departments
  • Answering switchboard in a timely and polite manner and transferring calls. Emailing messages as required
  • Receiving visitors and informing of arrivals. Ensuring visitors sign in/out and use the relevant parking spaces
  • Coordinating deliveries and collections including the booking of couriers
  • Keep reception area tidy and presentable at all times
  • Stocktake stationery for the office and order as required
  • Updating region's forms including telephone lists/site lists etc as required
  • Booking of meeting rooms, order food and make refreshments for meetings
  • Tidy meeting rooms when vacated
  • Monitoring signing in/out system for all office staff
  • Dealing with incoming post - open/date and deliver/scan to each department and collection/franking of outgoing post
  • Assist with any administrative tasks provided by the PA to MD including mail shots, binding, laminating, scanning etc.

Competencies -

  • GCSE in maths and English (or equivalent) at grade C or above
  • Administration positions held previously
  • Previous office environment experience
  • Worked in a reactive & fast paced position previously
  • A high standard of IT literacy, including full proficiency in Microsoft 365 - Word, Excel, Teams, Sharepoint, Outlook, Onedrive.
  • Demonstrable process implementation skills, including workload management.
  • Knowledge of principles and practices of basic office environment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Organised and efficient
  • Ability to work on own initiative and as part of a larger team
  • Excellent communications skills
  • Experience in working in a face paced, changing environment where priorities can change daily.

Desirable -

  • Administrative qualifications
  • Previous housebuilding/construction experience

The Good Stuff:

Vistry Homes is a fast paced and exciting place to work. We offer our employees multiple opportunities to learn, develop and nurture successful careers with us.

Some of our key benefits include…

  • Competitive salary and package
  • 28 days annual leave plus bank holidays, and the option to buy or sell up to 5 days per annum
  • Private Healthcare
  • Company Contributory Pension Scheme
  • Sharesave scheme
  • Company car, car allowance or travel allowance (role and geographic dependant)
  • Support with a professional membership

Let's tell you a bit more about us…

Vistry Group came together at the start of 2020, bringing together the energy, talent and deep-rooted experience of Bovis Homes, Linden Homes and Vistry Partnerships. With a wide range of skills, experience and backgrounds - we have come together to live our values of Integrity, Caring and Quality.

We are all about people, and it is our people, around 3000 of us, who have created a UK top-five housebuilder, with a five-star rating. We care about the wellbeing of our people and we value diversity and inclusion, seeking to create a supportive, dynamic environment where talented and dedicated people can develop their career.

Inclusion and diversity are paramount to us here at Vistry Group - we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us - we will always be happy to help.

Company

Vistry Group brings together the energy, talents and deep-rooted experience of Bovis Homes, Linden Homes and Vistry Partnerships (formerly Galliford Try Partnerships).

At Vistry Group we develop sustainable new homes and communities across all sectors of the UK housing market.

We do this with an ethos of doing the right thing across all operations, and with our people acting by our values of integrity, caring and quality.

View our Top Employer profile

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