Part-Time Admin Assistant (25 hrs/wk)
- Employer
- Confidential
- Location
- Hove
- Salary
- 11500.00 - 12050.00 GBP Annual
- Closing date
- 13 May 2021
View more
- Sector
- Administration, Secretarial & PA
- Hours
- Part Time
- Flexibility
- Flexible working available
- Contract Type
- Permanent
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The role is to provide full administrative support to the Registered Manager and Deputy Manager in a Children's Home.
Duties:
Receive and welcome visitors to the Home in a professional and courteous manner
Use I.C.T. Systems including E-mail, Word, Excel and Google Drive to produce and manage documents and records
Deal with general enquiries
Take a pro-active role in helping the Home to function as a facilitating environment, including good organisation of workspaces and supporting health and safety and risk assessment procedures
Manage and record incoming and outgoing mail (including E-mail) appropriately and respond to correspondence accordingly
Ensure effective workflow through prioritising workload
Order and manage stationery, resource, and supplies as directed by the Registered Manager
Develop and maintain effective and professional working relationships with colleagues and children
Answer telephone calls in a professional manner, monitor, screen, and keep a record of telephone calls including messages
Manage retention of records and information in an accurate and efficient manner
Accurate minute-taking at meetings that may include confidential material
Assist in the management and monitoring of the Homes petty cash system, including maintaining accurate records and receipts of all petty cash incomings and outgoings
Monitoring and recording annual leave and sickness information
Collect and process children's routine outcome measures that track children's progress
Manage and oversee all matters relating to the vehicles owned and operated by the Home
Maintain the Homes digital diary
Regularly update databases
Assist the Registered Manager in maintaining the Homes petty cash systemSalary
GBP11,583.00 - GBP12,054.00 (GBP8.91 - GBP9.27 per hour) depending on prior experience & regular salary progression up to GBP12,604.00 (GBP9.70 per hour).
Location
Hove - East Sussex
Start
ASAP
Duties:
Receive and welcome visitors to the Home in a professional and courteous manner
Use I.C.T. Systems including E-mail, Word, Excel and Google Drive to produce and manage documents and records
Deal with general enquiries
Take a pro-active role in helping the Home to function as a facilitating environment, including good organisation of workspaces and supporting health and safety and risk assessment procedures
Manage and record incoming and outgoing mail (including E-mail) appropriately and respond to correspondence accordingly
Ensure effective workflow through prioritising workload
Order and manage stationery, resource, and supplies as directed by the Registered Manager
Develop and maintain effective and professional working relationships with colleagues and children
Answer telephone calls in a professional manner, monitor, screen, and keep a record of telephone calls including messages
Manage retention of records and information in an accurate and efficient manner
Accurate minute-taking at meetings that may include confidential material
Assist in the management and monitoring of the Homes petty cash system, including maintaining accurate records and receipts of all petty cash incomings and outgoings
Monitoring and recording annual leave and sickness information
Collect and process children's routine outcome measures that track children's progress
Manage and oversee all matters relating to the vehicles owned and operated by the Home
Maintain the Homes digital diary
Regularly update databases
Assist the Registered Manager in maintaining the Homes petty cash systemSalary
GBP11,583.00 - GBP12,054.00 (GBP8.91 - GBP9.27 per hour) depending on prior experience & regular salary progression up to GBP12,604.00 (GBP9.70 per hour).
Location
Hove - East Sussex
Start
ASAP
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