Estates Projects Programme Manager

Southampton, Hampshire
09 Jul 2021
09 Aug 2021
Full Time
Contract Type



About the job 

We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Are you a Project or Programme Manager looking for a new challenge?
Do you have experience working with a variety of different estates or facilities?

Are you a confident communicator with strong relationship building skills?

If so, we'd love to hear from you!

Job description

The MCA has a reputation of working at pace and ensuring that the right outcomes are delivered. We are an inclusive and diverse workforce and offer great career development opportunities across the Agency. One of those opportunities is within our HR, Health and Safety and Estates team.

We have an exciting opportunity for an Estates Projects Programme Manager to join our team. The MCA has a large and varied estates portfolio with circa 450 sites across the whole of mainland UK and its islands. This role will cover actual and potential project work at all of them. Developing and managing a programme of project works, you will be responsible for the effective and efficient management of the project programme including budgetary control, tender preparation and evaluation, contractor appointment, works control and commissioning acceptance. Ensuring that performance delivery and drive efficiencies are optimised. You will play a pivotal role in the delivery of the MCA Estates strategy which will include both the creation of new sites and development of existing ones.
What makes this role even more exciting is the variety in work pattern you will experience. Although the role is based at our Southampton HQ, you can expect a flexible work pattern, frequent travel to our many different locations across the UK and opportunities to work from home.

As with many Civil Service roles, we offer job stability, opportunities for professional training and a market leading pension!

With the existing and upcoming projects, work pattern and embedded culture within the Agency, there never has been a better time to join the team.


Your responsibilities include but are not limited to:
• Project Programme Management
o Manage forward project register (10, 5, 3 and 1 year)
o Manage project scope identification
o Liaison with key stakeholders and landlords

• Project Delivery
o Identify options and opportunities for improvements
o Maintain professional and technical partnerships with contractors and other stakeholders.
o Develop, review and manage project budgets.

• Statutory Health and Safety Compliance
o Ensure health and safety management is maintained on all projects within all buildings within area of responsibility
o Work in partnership with MCA stakeholders and the contractor to resolve any issues arising from audits or complaints

• Leadership and Line Management
o Direct line management of two project co-ordinator/administrations
o Provide leadership and technical advice/guidance to projects team and wider Estates functions

Please see the attached job description for a more detailed breakdown of the role.

In order to meet the requirements for the role you will need to possess the following qualifications;

- Professional Qualification (HND or above) in either Construction Management, Building Services or Facilities Management
- IOSH and/or associated H&S Qualifications
- Relevant professional membership
Click apply and upload your CV along with a personal statement telling us how you meet the following criteria;
- Estates Department operations within a Central Government Department or Agency.
- Experience of managing a diverse range of projects within key timeframes across a diverse operational estate with implementation of LEAN principles.
- Contract management experience (framework, fixed sum, principle contractor, NEC, JCT etc).
- Experience of preparing long term budgets and managing annual budgets within financial constraints

About you:
You will come to us with excellent project management skills and experience, along with a qualification (listed in role profile) and experience in property and contract management.

You are an effective and confident communicator who can deliver information to a varied audience, whether verbally or in writing. You enjoy building positive relationships with stakeholders and colleagues, ensuring that there is mutual trust and respect. Thriving under pressure and you deliver quality work at pace to meet demanding deadlines. You are looking for a new challenge, one where your role makes a difference and you can have a positive impact and play a part in helping to save lives.


driving license valid in the UK


Professional qualifications (HND or above) in either Construction Management or Building Services or Facilities
IOSH and / or associated H&S qualification.


Professional membership (Royal Institute of Chartered Surveyors or Royal Institute of British Architects or
Association of Project Management or Chartered Institute of Building Services Engineers or Institute of Workplace &
Facilities Management)


We'll assess you against these behaviours during the selection process:

  • Communicating and Influencing
  • Leadership
  • Seeing the Big Picture

Technical skills

We'll assess you against these technical skills during the selection process:

  • Project programme management and project delivery - Project Delivery
  • Financial & budgetary preparation and management and governance processes - Finance


Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out what it's like to work at the Maritime and Coastguard Agency

Things you need to know Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

See our vetting charter.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical skills.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

This vacancy is using Success Profiles. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

Within your CV and Personal statement please demonstrate your knowledge and experience of:

• Estates Department operations within a Central Government Department or Agency.
• Experience of managing a diverse range of projects within key timeframes across a diverse operational estate with implementation of LEAN principles.
• Contract management experience (framework, fixed sum, principle contractor, NEC, JCT etc).
• Experience of preparing long term budgets and managing annual budgets within financial constraints.

For this role we will assess your

• Communicating and Influencing
• Leadership
• Seeing the Bigger Picture

The sift is due to take place w/c 21/07/2021

Interviews/assessments are likely to be held 28/07/2021

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview with one or more exercises

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   James Sturt Email :   Recruitment team : Email : Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here ( to visit Civil Service Commission

Attachments Role Profile (91) Opens in new window(pdf, 80kB) Candidate Notes Opens in new window(pdf, 823kB) Candidate Guidance for CV and Personal Statement Opens in new window(pdf, 405kB)

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