The Role

We are looking to appoint maternity cover, for a Knowledge and Bid Programme Supervisor role, joining our management team of talented bid professionals. The cover will be for approximately 10 months, starting August 2021.

The role holds two specific requirements for the team, the management of the Bid Knowledge function and management of resource, reporting and pipeline management for the entire BWQ function (including Designers, Document Architects and Knowledge).

The team support the bid pipeline across all Amey Business Units and work on around 100 bids per year. This role will involve allocating bid work to 7 team members. Bids can range from £5m-500m in value.

You will have very high level administration and IT skills, including MS Office 365, SharePoint, Excel, Teams and other MS Office 365 programmes such as Outlook, Forms, Word, PowerPoint etc

This role can be undertaken remotely.

Duties

• People Management of the Knowledge Broker
• Provide routine weekly and monthly reports as required for Accounting and pipeline reporting to BWQ Management
• Manage the Bid Resource inbox for any bid resource needs, and apply to the central resource tracker
• Attend bid resource meetings weekly, to capture resource requirements
• Work closely with Bid Teams to advise and agree BWQ role requirements for all bidding resource requests
• Manage and update the General resource plan, and teams resource planner
• Send out weekly communications to Bidding personnel confirming resources booked
• Manage, update, and communicate feedback questionnaire to monitor team performance
• Manage monthly cross charging for the team, including period end communication to team and accountants
• Raise and Goods receipt POs, and managing any external expenditure for the team
• Provide support to business unit users within the MS Dynamics CRM system
• Identify and archive useful information for future use, capturing recurring information requests and support making the content available to the wider business via the Central Knowledge Library - Promote and direct customers to the central knowledge library where appropriate

Experience

• Knowledge of information libraries and document management systems (MS 365 SharePoint and Teams required)
• Excellent IT skills, including MS Office 365, SharePoint, Excel, Teams and other MS Office 365 programmes such as Outlook, Forms, Word, PowerPoint etc
• Experience with pipeline management systems - MS Dynamics preferably
• Experience with SAP or other Accounting software for accounting and reporting purposes
• Excellent document management skills
• Self-motivated and proactive
• Deadline driven and process oriented
• Logical and approachable individual with desire to add value to projects
• Strong time and project management skills with ability to prioritise
• Good interpersonal skills with confidence to challenge and escalate issues through appropriate channels
• Ability to work on multiple projects simultaneously, and to think effectively and critically about issues while managing, scheduling and prioritising projects to ensure timely delivery
• Clear and concise with honest communication skills

Essential characteristics:

• Well-organised with the capacity to take on a wide variety of tasks
• Happy to complete routine and reactive reporting tasks
• Problem solver with an inquisitive manner
• Advanced Microsoft Office 365 skills
• Able to demonstrate their strong technical skills with Excel, SharePoint and MS Teams