Business Support Manager - Flexible Working Available

Location
Aberdeen, Aberdeenshire
Salary
£26,126
Posted
16 Jul 2021
Closes
31 Jul 2021
Hours
Full Time
Contract Type
Permanent

Location

Aberdeen

About the job

We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Are you an effective multi-tasker?

Can you use your quick-thinking skills to find solutions?

Do you have exceptional communication skills?

If so, we would love to hear from you!

Job description

The Maritime and Coastguard Agency (MCA) are looking for a highly diligent Business Support Manager to lead a team of administrative staff providing support to MCA outstations. You and your team will play a pivotal role in delivering financial, management, and administrative support to colleagues and stakeholders throughout the agency. You will be responsible for ensuring that the Coastguard Volunteer (CRO) remuneration is processed accurately & timeously, working closely with colleagues across MCA. You will oversee national Coastal Operational and Maritime Operational support functions, ensuring a quality standard approach and will provide support to Business Support Lead/ Business Support Partner on all estate matters and assist in the management of MCA financial budgets.
 

Responsibilities

Responsibilities of this role are, but are not limited:

• Actively engage with the Business Support Partner, Business Support Lead and HMCG HQ Business Unit colleagues to ensure delivery of a seamless administrative support is provided across HMCG.
• Management of the Coastguard Rescue Officers (CRO) Volunteer payroll ensuring robust processes in place to deliver system data input and audit requirements. Collaborating with Coastal Operations colleagues to support timely and accurate submission of claims and payroll amendments. Champion best practice and consistency across Coastguard Divisions.
• Ensure line management of staff is accomplished in accordance with the Agency's policies and procedures and in line with the mandatory management and leadership objective for all managers (grade 6 to EO). Undertake regular progress reviews including feedback and coaching, address performance issues, set SMART objectives and complete Performance Management Reports / Personal Development Plan's in a timely manner.
• Support the Business Support Partner & Business Support Lead to proactively manage HMCG Operational budgets in line with guidance through the monitoring of spend across CGOCs and Divisions using appropriate Shared Services reporting tools.
• Support the Business Support Partner & Business Support Lead facilitate the daily maintenance of the National Estate ensuring value for money in conjunction with Operational managers, Estates HQ staff and MCA Property Advisers as appropriate. Reactively review services provided by Total Facility Management Company (as reported by Operational colleagues) ensuring any failure in service delivery is challenged and escalated as appropriate.
• Provide a Facility Management service for all MCA staff and tenants within Marine House, Aberdeen.
• Oversee the management of the Estates national procurement.

Please see the attached role profile for further information.

Additional Information

There may be a very occasional requirement to attend meetings at other locations which could include minute taking.

About you

We would love to attract someone who has exceptional communication skills and can express themselves in a confident and concise manner with colleagues at all levels. You will be someone who naturally enjoys working collaboratively with different business areas and likes the challenge of influencing others to achieve business outcomes. We are looking for someone who is proactive in seeking resolutions and can resolve issues that arise through quick thinking. As a highly resilient person, you can handle change well and naturally adapt to changing workloads and environments. You will have good attention to detail and take pride in producing work to a high standard. You will also be computer-literate, with a working knowledge of Microsoft Office packages like Word, Excel and Outlook and be able to learn and use bespoke programmes and software.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Communicating and Influencing
  • Working Together
  • Making Effective Decisions
  • Managing a Quality Service
  • Delivering at Pace
  • Changing and Improving

We only ask for evidence of these behaviours on your application form:

  • Communicating and Influencing
  • Working Together
  • Making Effective Decisions
  • Managing a Quality Service

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out what it's like to work at the Maritime and Coastguard Agency

About Operational Delivery Profession (ODP)

Things you need to know

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

We are closely monitoring the situation regarding the coronavirus and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

How to apply

As part of the application process you will be asked to complete a CV and provide evidence against Civil Service Behaviours. Further details around what this will entail are listed on the application form.

• Your CV should outline your previous employment history.
• You will also be required to provide 250 word statements on the following behaviours:
- Communicating and Influencing
- Working Together
- Making Effective Decisions
- Managing a Quality Service

Should a large number of applications be received, an initial sift may be conducted using the lead behaviour which is Communicating and Influencing. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview.

The sift is due to take place from 3rd August 2021.

Interviews are likely to be held w/c 16th August 2021.

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates. The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   Kim Cox Email :   Kim.cox@mcga.gov.uk   Recruitment team : Email :   dftrecruitment.grs@cabinetoffice.gov.uk Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission
 

Attachments Role Profile Opens in new window(pdf, 228kB) Z. Candidate Notes Opens in new window(pdf, 823kB) Z. Candidate Guidance for CV and Personal Statement Opens in new window(pdf, 405kB)