Board Secretary - Part Time
- Employer
- Page Personnel Secretarial & Business Support
- Location
- Dunfermline
- Salary
- 17500.00 - 18000.00 GBP Annual
- Closing date
- 11 Aug 2021
View more
- Sector
- Administration, Secretarial & PA
- Hours
- Part Time
- Flexibility
- Flexible working available
- Contract Type
- Temporary
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Great opportunity for an experienced Secretary to work with the board of a outstanding non profit organisation
Client Details
Non-profit charitable organisation.
Description
- In liaison with committee chair, prepare and collate agreed agenda and papers and issue to committee and subcommittee members;
- Attend all committee and subcommittee meetings, taking an accurate minute and agreed actions for attendees including Board Directors;
- Co-ordinate responses to Board minutes and actions, liaising with other Directors and SLT when required;
- Provide comprehensive secretarial support to the CE and SLT as required, attending SLT meetings, taking minutes and following up as required on actions and outcomes;
- Management of incoming queries and inbox for the CE dealing with any answerable queries directly. Prioritise and escalate those that need dealt with;
- Support the Chief Executive with correspondence to all stakeholders including MSPs;
- Manage CE's diary and appointments effectively;
- Ensure annual schedule of meetings is effectively organised and published to SLT and Board members;
- Handle confidential information on behalf of the CE and Board including financial and employee reports;
- In liaison with the People & Culture team, support board level recruitment activities;
- Act as a point of contact for Board members' enquiries in relation to organisational matters;
- Maintain and update relevant databases and document management systems with accurate information as directed by the CE and other SLT colleagues;
- In liaison with the Company Secretary, comply with all legal requirements as they pertain to Board governance;
- Respond to complaints after consultation with CE;
- Arrange room bookings for external Board meetings and strategy sessions, ensuring that all equipment is in place;
- Collate SLT holidays and publish within Outlook.
Profile
- High level of literacy and numeracy
- Ability to prioritise and work on own initiative
- Proficient IT skills including working knowledge of Microsoft office
- Strong interpersonal skills and the ability to deal with a wide variety of contacts such as the board of directors, senior managers, key supporters, MSPs, and other partners
- Excellent organisational skills
- Attention to detail - ability to provide accurate analysis, data and draft reports
Job Offer
Brilliant non-profit charitable organisation.
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