Business PA

Recruiter
Amey
Location
Motherwell
Salary
£20000 - £30000 per annum
Posted
01 Sep 2021
Closes
01 Oct 2021
Ref
AM23060
Hours
Full Time
Flexibility
Set hours
Contract Type
Permanent

About Amey

We're all originals here and our individuality is an asset. We have unique backgrounds and personalities, which means we all bring different ideas to the table. But we do have one thing in common: we all take personal pride in our public service. With every drop of water and spark of electricity we supply, with every bolt we tighten and with every guiding golden nugget of advice, we better manage the services that we all use and rely on every day, ensuring every household in Britain benefits from our work.

Amey is one of the top five support services suppliers in the UK. We employ 16,000 people, have a turnover of £2.1bn and a strong forward order-book. Every household in Britain benefits from the work we do. We maintain the UK's road and rail infrastructure, keep schools safe and clean, manage the UK's defence estate, safely escort prisoners and keep prisons and courts secure. We also collect and process waste, as well as deliver utilities services. All of this is underpinned by our leading consulting capabilities which uses engineering design and data analytics to better manage the services we all use and rely on.

As one of us, you can really be you because your individuality is an asset. You're surrounded by a team of people who want you to grow and embrace new challenges. People who care about your job satisfaction as well as your wellbeing. There'll be experiences as original as you are, in a career that can feel like many rolled into one. You'll be stretched but always supported. Whether it's working on the biggest bridge in the country, learning to get to grips with the latest technology, or just working with a great group of people every day, you'll find what gets you out of bed in the morning at Amey.

What is the purpose of this role?

To provide organisational and business support assistance to a number of Senior Directors at Band F. This role ensures the efficient and effective working of Senior Directors through proactive Business Support.

What will this role involve?

· Effectively balance the priorities of a number of Directors (circa 4-6)

· Manage the diary for all Directors within remit

· Coordinate travel logistics UK and abroad, including trains, flights and accommodation

· Use the SAP finance system for invoice processing

· Work to the highest levels of accuracy with good attention to detail

· Coordinate both internal and external meetings, including room booking, arranging agendas, preparing papers, ordering catering, taking minutes where appropriate

· Proactively filter, respond to and follow through on all queries, calls and emails

· Prioritise own work load and respond to frequently changing demands

· Confidently communicate to senior management both internally and externally

· Liaise with other Business Support roles and Senior Management both internally and externally

· Develop good working relationships with Directors and other Business Support roles

· Support the production of presentations and documents for meetings as required

· Handle confidential information with discretion and professionalism

· Flexibility to travel as appropriate and required for the business

· Required to present a professional image internally and externally

· Ensure divisional/functional/corporate reputation and brand is maintained internally and externally

· Handle confidential information with discretion

· Complete administrative duties in connection with the role and specific project support as required

· Decisions making for this role will be within a well-defined framework with reference to a Senior Manager/Director

What are we looking for?

Qualifications

  • High level of GCSE (or equivalent) or experience in similar/same role

Skills

  • First class verbal and written communication
  • Able to develop and maintain good working relationships at all levels
  • Excellent customer liaison skills

Experience

  • Previous PA/Business Support experience at Director level - desired
  • Proven experience of multi-tasking and prioritising in a demanding environment

Evidence of some project coordination

Behavioural competencies

  • Good verbal and written communication
  • Good team worker, willing and able to assist other team members when required
  • Able to develop and maintain good working relationships
  • The ability to work efficiently and professionally with colleagues
  • Good attention to detail
  • Discrete - comfortable dealing with confidential information
  • Enthusiastic, act with initiative, proactive
  • Project professional image to all staff within Amey and to our customers - a consistent smart appearance
  • Highly flexible and adaptable, willing to go the extra mile

Technical competencies

  • Highly competent level of IT skills (Microsoft Office, Outlook, Excel, Word, PowerPoint & SAP)
  • Good organisational and planning skills

What makes this role unique?

Effectively balance the priorities of a number of Directors (circa 4-6) Manage the diary for all Directors within remit Coordinate travel logistics UK and abroad, including trains, flights and accommodation Use the SAP finance system for invoice processing Work to the highest levels of accuracy with good attention to detail Coordinate both internal and external meetings, including room booking, arranging agendas, preparing papers, ordering catering, taking minutes where appropriate Proactively filter, respond to and follow through on all queries, calls and emails Prioritise own work load and respond to frequently changing demands Confidently communicate to senior management both internally and externally Liaise with other Business Support roles and Senior Management both internally and externally Develop good working relationships with Directors and other Business Support roles Support the production of presentations and documents for meetings as required Handle confidential information with discretion and professionalism Flexibility to travel as appropriate and required for the business Required to present a professional image internally and externally Ensure divisional/functional/corporate reputation and brand is maintained internally and externally Handle confidential information with discretion Complete administrative duties in connection with the role and specific project support as required Decisions making for this role will be within a well-defined framework with reference to a Senior Manager/Director

Similar jobs

Similar jobs