Knight Frank is looking to recruit a Team Secretary to join their Residential Valuations team, based in their Baker Street Head Office, with the following responsibilities:

• Answering the phone in an efficient and polite manner.
• Prompt action with creating files and sending Terms of Business.
• Management of new Contacts on our HUB system. (training will be provided)
• Registering instructions.
• Diary management - maintenance of diaries, making appointments and arrangements for meetings with clients and colleagues.
• Collating and finalising reports and appendices.
• Audio/Copy typing letters, memos, minutes, schedules.
• Archiving, photocopying and confidential waste disposal.
• Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system.
• Administrating team expense claims.
• Responsible for the Billed and Unbilled debts for team with the guidance of Office Manager.
• Assist with room bookings.
• Supporting your peers in any Business Generation Events
• Responsible for ensuring files adhere to audit regulations.
• To pay strict attention to detail in order to ensure that the professional image of the Partnership is maintained at all times
• Intercept incoming telephone calls regularly.  Make full and accurate notes of all conversations/ telephone messages and ensure that they are actioned or passed on without unnecessary delay.
• Using the following IT programmes, Word (Advanced), Excel, PowerPoint, Outlook

Qualifications/Education Required

• You are likely to have 1+ year experience in a similar role
• Typing speed required – min 60wpm copy
• Flexibility, adaptability and a co-operative attitude. 
• Good standard of English grammar and spelling.
• Takes pride in your work and the work of others.
• Resilient, diligent and efficient.
• Punctual with a tidy manner