Admin Assistant

London (Greater)
15 Sep 2021
15 Oct 2021
Full Time
Contract Type

We currently have the opportunity for an Admin Assistant to join our London Macquarie Asset Management Private Credit team. It will be your responsibility to assist the wider Executive Assistant team to provide support to an extremely busy office.

This is a fast-paced role requiring a positive, confident and proactive approach. Your responsibilities will include: preparing meeting rooms including IT, drinks etc; processing of Amex and out-of-pocket expenses; onboarding new suppliers on Coupa, processing invoices and following up approvals and payment status + raising purchase orders; ordering office supplies – stationery, pantry, cleaning products and general office supplies; printing, binding, scanning, gathering meeting materials and sorting and distributing mail + arranging courier deliveries for external mail.

You will also be assisting with diary management including arranging both internal and external meetings; booking of business travel and accommodation, taxis, visas, meeting rooms, Zoom calls, restaurants etc; cover the other assistants in the team when on leave; assisting with internal events; setting up new shared mailboxes/ Distribution lists when required; uploading documents to the Private Credit Dataroom and chasing approvals; attaching e-signatures to PDFs; and assisting in organising team / client events.

To be successful in this role you will have a can do attitude with a strong willingness to learn new skills and the ways of Macquarie. You will also have the ability to work with various personality types and be able to demonstrate a proactive approach with the ability to fully understand the nature of the business and priorities within the team.

You will  take pride in your work displaying a high level of attention to detail and a strong client service orientation and will thrive in a dynamic business where accuracy, hard work and flexibility are imperative.

If this sounds like your next role, then please apply now!

You will also have:

  • intermediate skills in MS Word, PowerPoint and Excel
  • the ability to work well under pressure, manage workload and deadlines effectively
  • be resourceful and have the ability to work independently as well as within a team
  • have excellent verbal and written communication skills
  • the ability to exercise appropriate judgment and discretion, especially when handling confidential information.

About Macquarie Asset Management

Macquarie Asset Management is a large scale, global asset manager, providing clients with access to a diverse range of capabilities and products across infrastructure, real estate, natural resources, private credit, fixed income, equities, multi-asset and liquid alternatives. As at 31 March 2021, Macquarie Asset Management had $A562.2 billion of assets under management.

Our commitment to Diversity and Inclusion

The diversity of our people is one of our greatest strengths, and an inclusive workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.

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