Business Unit Officer
About the job
We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.
Have you got an excellent eye for detail?
Can you build solid working relationships with internal and external stakeholders?
Do you enjoy working as part of a team?
If so, then we’d like to hear from you!
Owing to an internal promotion the Survey & Inspection National Business Unit is now looking for an additional Business Support Officer.
If successful you would work closely within a small team under the direction of the Business Unit Manager to ensure that business support and financial resources are aligned with Survey and Inspection priorities. You will ensure consistency in approach to business support within the Business Unit and between Marine offices. Providing financial and administrative support across the Survey and Inspection unit. Processing Shipping Accounts, Invoicing and Cash Accounts through the Agresso (ABW) platform.
No experience is necessary as full training will be given. It’s your enthusiasm, helpful manner and willingness to learn that we require. What we do ask however is that you feel comfortable engaging with colleagues and customers, have good writing and numerical skills and are keen to help others.
Include, but are not limited to:
•Work under the direction of the EO Survey & Inspection (S&I) Business Unit Manager to ensure that consistent business support aligns with Survey and Inspection priorities.
•Develop working relationships to improve the efficiency of the Business Unit
•Regular engagement with the MCA HQ Finance and Procurement Team in order to adhere to high levels of accuracy and governance, particularly relating to the Agresso (ABW) platform.
•Ensure full understanding and compliance with MCA requirements across S&I (Business Unit, Marine Offices, including remote workers), with particular emphasis on Shipping Accounts, Cash Accounts and Invoices. Report to the EO S&I Business Unit Manager any identified risks within the Business Unit as soon as immediately practicable
•Undertake the updating of the weekly and monthly cash account and prepare paperwork for banking of cash and cheques
•Provide routine administrative business support. This may include maintaining a shared email inbox ensuring a timely response to queries and action on applications received, telephone answering, filing (paper and electronic systems) and post duties.
•Provide secretarial support for internal and external meetings
•Assist the EO S&I Business Unit Manager with internal and external audit preparation
•Assist the EO S&I Business Unit Manager with the management of Finance, ICT and Health & Safety within the Business Unit
For more information about the role and responsibilities please see the attached Role Profile
To thrive in this role, you will be organised with a keen eye for detail, allowing you to identify errors to ensure business standards are adhered to.
You will be a team player and enjoy working closely with your colleagues, but also someone who can work with minimal supervision when required. You are flexible and can adapt to change when needed. Being an effective communicator, you can clearly communicate with both internal and external stakeholders at all levels. You can use your superb interpersonal skills to build and maintain strong working relationships with stakeholders at all levels. Basic knowledge of Excel is required for this role.
Once usual service resumes, there may be occasional travel required with this role, which may include some overnight stays. You will be provided with full notice of this.
About Operational Delivery Profession (ODP)
Operational Delivery Profession (ODP) is the largest and most diverse professional community across the Civil Service. Many of us will have an association with several professional communities or specialisms, ODP applies to all public-facing roles / or a role that is primarily aligned to supporting the work of those with public-facing roles. All critical to the delivery of UK public services.
We'll assess you against these behaviours during the selection process:
- Working Together
- Making Effective Decisions
- Managing a Quality Service
- Changing and Improving
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Things you need to know
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.
Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.
As part of the application process you will be asked to complete a personal statement. Further details around what this will entail are listed on the application form.
Within your personal statement please demonstrate your knowledge and experience of:
• How you contributed to great team working and what your involvement was.
• How you demonstrated outstanding attention to detail.
• Excellent customer service skills – what did you personally do to go the extra mile.
The sift is due to take place on 4 October 2021.
Interviews are likely to be held on w/c 18 October 2021.
This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates. The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
Please see attached candidate notes for further information about our recruitment process.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.
Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.
Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.
Feedback will only be provided if you attend an interview or assessment.
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants Job contact : Name : Louise Mrzic Email : firstname.lastname@example.org Recruitment team : Email : email@example.com Further information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: firstname.lastname@example.org If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission
Attachments Role Profile Opens in new window(pdf, 231kB) Candidate Guidance for CV and Personal Statement Opens in new window(pdf, 405kB) Candidate Notes Opens in new window(pdf, 823kB)