Receptionist Part Time

Recruiter
Confidential
Location
Sheffield
Salary
Competitive
Posted
22 Sep 2021
Closes
09 Oct 2021
Hours
Part Time
Contract Type
Permanent
Climb Recruitment are proud to be working with a leading company in the Sheffield area

Job Title: Receptionist

Role Requirements: To provide reception and administrative support to the site.

Duties and Responsibilities:

??? Providing an efficient and reliable telephone service by answering and onward distribution of incoming telephone enquiries.

??? Greeting customers and internal staff, ensuring that customers and staff are efficiently provided with the correct information and advice.

??? Prior to planned visits organise names badges, shoes sizes and PPE sizes.

??? Manage meeting room bookings including if required WIFI availability, liaising with IT.

??? Ensure refreshments are available for visitors. Maintain stock levels for coffee machines, and ensure buffet lunches are ordered where necessary.

??? Organisation of company travel across UK sites. Inclusive of hotel, flights & hire car in line with Company procedures.

??? Ensure all driver declarations and travel profiles are completed in advance of any bookings including the upkeep of the

Company Travel spreadsheet.

??? Visa Requirements - ensure travel arrangements meet requirements.

??? Liaise with Marsh regarding Insurance for drivers of Company vehicles.

??? Management of insurance database for car hire requirements.

??? Management of accidents or damage to hire cars and Company vehicles.

??? Booking of taxis

??? Ensure the Company credit card expense claim form for all expenditure is kept up to date.

??? Raise PO's chasing invoices and any paperwork required for booking of travel.

??? Ordering of Business Cards including design template population for checking, cost and raising of PO.

??? Support HSE with ISO 50001 with travel reports.

??? Dealing with incoming/outgoing post and couriers.

??? Manage the franking machine cost and apply funds when necessary including the supply of ink and labels.

??? Manage the stationery stock levels and order items as and when required.

??? General office administration and support to other departments where necessary. This may include but is not limited to scanning, filing and adhoc work to support the business.

Competencies

Excellent communication skills

High level of customer care.

Organisational skills

Ability to work in a busy environment.

Previous switchboard experience is essential.

Hours:

Week 1

Monday - Thursday 8am -12.30pm

Friday 8am - 11.45am

Week 2

Monday - Friday 12.30pm - 5pm

Friday 11.45am - 3.30pm

Hourly rate - Dependant on experience

Company pension contribution - 4%

Parking

Life assurance 3x annual salary

Employee assistance programme

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