Purchase to Pay Finance Assistant

Southampton, Hampshire
27 Sep 2021
08 Oct 2021
Contract Type



About the job 

We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Do you have outstanding communication skills?

Do you have experience in a Finance role?

Have you got a proactive approach to problem solving?

If so, we have an exciting opportunity for a Purchase to Pay Finance Assistant to join our team at the Maritime and Coastguard Agency (MCA), and we would love to hear from you!

Job description

Here at the Maritime & Coastguard Agency (MCA) we are looking for a Purchase to Pay Finance Assistant to work within the Finance & Audit Directorate. In this department no two days are the same and we will look to you to assist with a cross-section of finance tasks in the Agency's retained finance function and in particular support the Finance Operations Compliance Manager and, as needed, the Senior Finance Business Partner.

Through this diverse role you will ensure that all P2P (Purchase to Pay) transactions are processed in accordance with the MCA's policies, procedures and controls. This is a fantastic opportunity to join the MCA and support the work of the regions and other business areas whilst liaising with Shared Services as necessary.


Your responsibilities will include, but not be limited to:

· Ensuring compliance with MCA, Shared Services Arvato (SSa) & HMRC policies and procedures
· Overseeing & supporting the business units with all aspects of the P2P module, liaising with SSa where necessary
· Helping to ensure project accounting costs are captured for Survey income, Learning & Development costs plus any other projects as directed
· Supporting the Finance Operations Compliance Manager with systems issues relating to P2P
· Assisting with workflow on any supplier refunds as necessary
· Helping with the monitoring & reconciliation of individual supplier accounts working with the MCA regions and SSa

For further information about the role please see the attached role profile.

About You:

To thrive in this role, it is essential that you have an in-depth working knowledge of Microsoft Excel, being able to confidently and comfortably use its varying features i.e. formulas, data sorting, conditional formatting etc.

You will be an excellent communicator a range of stakeholders, including internal, external and non-financial and will have great customer service as one of your core values.

You will be someone who is thorough with their work and has exceptional attention to detail as accuracy is a key part of this role. You will also have a proactive approach to problem solving with a passion for identifying and resolving issues.

You would be described as a diligent person, happy to concentrate on your work and do a thorough job even when under pressure and can carry out your duties with minimum supervision.

You will thrive managing a varied and challenging workload and can adapt to the changing priorities of the role as you will be expected to complete ad-hoc tasks when required. You will be able to work equally well on your own as in a team.

Experience in a Finance role and a working knowledge of an accounting system is essential for this role.


We'll assess you against these behaviours during the selection process:

  • Changing and Improving
  • Communicating and Influencing
  • Managing a Quality Service


Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out what it's like to work at the Maritime and Coastguard Agency

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

How to Apply

Within your CV and personal statement, please provide detailed evidence of the following:

• Experience in a Finance role with working knowledge of ERP or other Accounting Systems
• Ability to work with minimum supervision
• Proactive approach to problem solving & issue resolution
• Ability to communicate effectively with a range of stakeholders, both verbally and in writing

The sift is due to take place from Monday 11th October 2021.

Interviews/assessments are likely to be held from Tuesday 26th October 2021.

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

This vacancy is using Success Profiles. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview and assessment

Please see attached candidate notes for further information about our recruitment process.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact : Name :   Mary Flynn Email :   mary.flynn@mcga.gov.uk   Recruitment team : Email :   dftrecruitment.grs@cabinetoffice.gov.uk Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission

Attachments Role Profile Opens in new window(pdf, 170kB) Candidate Notes Opens in new window(pdf, 823kB) Candidate Guidance for CV and Personal Statement Opens in new window(pdf, 405kB)

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