London (City of), London (Greater)
Competitive Salary
12 Oct 2021
26 Oct 2021
Full Time
Contract Type

Competitive Salary

Monday – Friday 08:30-17:00 with some flexibility.

At Apollo Underwriting, we are experiencing an exciting period of growth and are seeking a Receptionist to join our growing business.

The successful candidate will act as point of contact for external clients both face to face and by phone, ensuring the Reception runs smoothly.


  • Operating the switchboard and handling messages efficiently 
  • Monitoring shared reception Outlook inbox and replying professionally and promptly 
  • To meet and greet clients/visitors, to inform relevant parties of their arrival 
  • Ensuring day to day office attendance records are accurately logged 
  • To ensure that the Reception area and meetings rooms are tidy and presentable at all times 
  • Booking and preparing meeting rooms and arranging conference/ Zoom calls.
  • Arranging refreshments and lunches 
  • Monitoring groceries/ consumables for all 3 floors and ordering as required. 
  • Restocking the kitchen, reception area and meeting rooms 
  • Booking taxis, couriers and ordering flowers where appropriate 
  • Booking global and multi-stop travel as well as accommodation, currency, visas and transfers 
  • Stationery ordering and organisation of the stationery cupboard 
  • Logging and distributing invoices 
  • Processing of expenses on Concur 
  • Filing of delivery notes/keeping files organised 
  • Distributing post 
  • Administering security passes for staff and visitors 
  • Maintaining the company’s internal contact lists, adding new joiners, updating reception manual, both online and in hard copy 
  • General ad hoc administration to support to the business 
  • Assisting with event organizing (EG external meeting venues/ sponsored drinks events/ staff social events) 
  • H&S sweeps of all floors daily and reporting issues/ hazards promptly. 
  • Logging building maintenance issues with Helpdesk as required. 


Essential Criteria

  • Outgoing, confident and pleasant
  • Well presented
  • Excellent verbal communication skills
  • Good organisational skills
  • High attention to detail 
  • Proactive approach to work
  • Ability to prioritise workload, especially when under pressure
  • Adaptable (able to work in a team and on a one-to-one basis)
  • Excellent computer skills


Apollo Values

At Apollo we have the following values and all employees should consider these in their day to day roles

  • Innovation in ideas and actions
  • Agile and flexible working 
  • Two way honest and respectful feedback 
  • Being professional and respectful 
  • Taking responsibility for our impact on others 
  • Support, collaboration and inclusivit


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