Part Time Reception Administrator

9.20 - 9.20 GBP Hourly
15 Oct 2021
12 Nov 2021
Part Time
Contract Type
Part Time Reception Administrator



GBP9.20 per hour

Monday-Friday / 9:45am-2:45pm

This is a great opportunity to join a friendly team in a varied reception administrator role. Initially the role will be on a temporary basis until 31st December 2021, however there is scope that it could be for longer. In the role you will act as the first point of contact for enquiries as well as meet and greet visitors and provide administrative support.

Responsibilities and duties will include, but not limited to:

* To be the first point of contact for enquiries in person and by phone.

* Meet and greet visitors.

* Answer incoming telephone calls and e-mails. Giving advice and information where appropriate. Passing them on to relevant staff member if unable to sufficiently respond to enquiry.

* Receiving payments whether in cash or by cheque. Writing receipts for customers and income slips for our records. Securely storing monies in appropriate safe.

* Office stock management - monitor stock levels for all office supplies including stationary. Completing orders for items needed or printing excess forms off to ensure stock-pile is maintained well.

* Participation in ad-hoc administration duties by assisting different departments/colleagues. Could include a multitude of different miscellaneous tasks; primarily responding to queries in the form of e-mails and letters.

* Distribution and recording of post and deliveries (including outgoing post). Reconciliation of postage spend at the end of each month with ability to upload funds to the franking machine when required. Awareness that 'private and confidential' post must only be opened by addressee.

* Booking meeting rooms out. Answering queries relating to bookings. Setting up meeting rooms as required.

* Completing purchase order forms when equipment is needed to be ordered. To be aware of budget codes for specific departments before doing so and ensuring a sufficient budget is available.

* Distributing parking permits.

* General reception/administrative duties such as laminating, photocopying and scanning.

* Ensuring the reception area and the rest of the office is kept tidy and organised; done by shredding, filing and loading the dishwasher at the end of each day.

* Administering the filing system within the office, ensuring documents are filed in the correct areas. To ensure files are archived once complete in an organised and proper manner to make the system understandable so that colleagues are able to easily retrieve documents.

Skills and Experience

* Previous experience of working in a reception environment

* IT literate including MS Word and Excel

* Experience of cash handling

* Excellent communication skills

* Strong customer service skills including ability to handle complaints

* Presentable appearance

* Confident, approachable and enthusiastic

* Previous website updating experience would be advantageous

* Available to start on or around Monday 25th October

The application process:

We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won't be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.

About Us

Prince Personnel are an employment agency working on behalf of our client. Whether you're seeking a new permanent position, temporary assignment or contract you'll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.

Reference: SW24388