Euston Team Coordinator
Birmingham, Leeds, London
About the job Summary
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including Black, Asian and Minority Ethnic (BAME) people, people with a disability, and people with gender diverse identities.
Are you a strong communicator and natural networker?
Do you enjoy working with a range of senior and diverse stakeholders to deliver deadlines and high-profile tasks?
Would you like the opportunity to work in a dynamic and exciting environment on a high profile project where you can be stretched to reach your full potential?
If so, we'd love to hear from you!
The redevelopment of Euston Station and the surrounding area is one of the most important projects being led by the DfT. The One Euston programme has a vision to establish the Euston locale as a thriving new gateway into London. The Euston Directorate is overseen by the Project Director, who manages the DfT team as well as regular engagement with delivery partners and key stakeholders. The role will be responsible for supporting the Project Director with diary management, administrative tasks, as well as assisting the rest of the team with logistical support. The successful candidate will also have an opportunity to undertake some business support.
The job offers a wide variety of work and a good opportunity for developing skills in an infrastructure project environment. You will be organised with good attention to detail, strong communication skills, and enjoy working both with others and independently.
Key accountabilities of the role include:
• Managing the Director’s and Deputy Directors’ diaries and inboxes - being proactive and reactive to complex changing events, anticipating actions and planning accordingly in line with priorities and work styles.
• Planning and taking the initiative to resolve pressures, and conflicting demands. Dealing with emails and phone calls promptly.
• Preparing all diary logistics, including paperwork and briefing material. Ensuring sufficient time is allocated for priorities, travel, desk-time and breaks. Arranging travel and accommodation when necessary.
• Preparation for attendance at forthcoming committees and Board meetings, ensuring papers and briefing materials are received from lead officials and saved to SharePoint.
• Coordination of setting the agenda and preparing content for team meetings.
• Interface with officials within the Group and throughout DfT and being alert to key issues.
• Engagement with internal and external stakeholders to build and maintain strong relationships.
• Provide administrative and logistical support to directorate events and ad-hoc projects.
For an in-depth insight into the role please refer to the Role Profile.
We are looking for someone who is organised and methodical with excellent verbal and written skills who can express themselves confidently and concisely. You will represent the Department in a professional and clear manner, ensuring key messages are delivered to both internal and external stakeholders in a timely manner.
You are someone who thrives in a fast-paced environment, where you can use your organisational skills to manage multiple, and often conflicting tasks on time and to a high standard.
You are a driven, proactive and detail-focused individual who strives for quality outcomes in everything you do.
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Managing a Quality Service
- Working Together
- Communicating and Influencing
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Find out more about what it's like working at the Department for Transport.
Things you need to know Security
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.
Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.
As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
For your CV and personal statement, please provide detailed evidence of your experience of the following:
• Experience in administrative and PA support or similar.
• Strong inter-personal skills with experience of building good working relationships across teams including with senior managers.
• Proficient using Microsoft Office packages.
• Experience of working with large teams/organisations.
The sift is due to take place on 25/11/2021
Interview/assessment will be held w/c 06/12/2021
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Please see attached candidate notes for further information about our recruitment process.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section
To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.
Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.
Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.
Feedback will only be provided if you attend an interview or assessment.
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
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Contact point for applicants Job contact : Name : Jo Stanyard Email : Jo.email@example.com Recruitment team : Email : firstname.lastname@example.org Further information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: email@example.com If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website at https://civilservicecommission.independent.gov.uk