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Receptionist - Part-time

Employer
Premier Foods
Location
Hertfordshire
Salary
Competitive
Closing date
1 Dec 2021

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Company description:

We live and breathe food at Premier Foods. And we love how much our consumers treasure our brands. Our much-loved brands include Ambrosia, Bisto, Batchelors, Loyd Grossman, Oxo, Paul Hollywood, Sharwood's, Cadbury Cakes and Mr Kipling and you'll find them in an amazing 95% of British households.Though our brands have a rich heritage, we continue to invest to make sure they stay front of mind and relevant for modern day life. We have more than 4,000 dedicated colleagues, at 14 locations across the country, all sharing the same obsession for our great food.

Job description:

Receptionist - Part-time

17 hours - Mon & Tues 8 - 5.

Ideally flexible to cover other days

Purpose:

The main purpose of the role is to coordinate the site on a daily basis, ensuring that all office facilities are in good working order

and are clean / tidy in preparation for each working day. The role requires contact with contracted and internal support services so

as to leverage and drive daily improvements. The role is vital in providing an organised, modern and well run site on a daily basis.

Added to that will be the requirement to work with the team in driving good contract performance and introducing new and

improved site facilities / arrangements. Administration duties take a high level of importance with finance, software, and filing

systems all requiring a high degree of competence and understanding.

Premier House is an administration building spanning four floors and houses varied commercial and service based departments. As

such it will be important for the successful candidate to understand the requirements of each department and to build excellent

working relationships, in order to ensure that those functions are able to perform to high standards.

We strive to be best in class and as a result, we will require the job holder to constantly review, consider and introduce new efficient

and exciting processes. As a result the Office Services Coordinator will need to work with a variety of stakeholders, making certain

that all proposals fit business requirements and compliment the requirement for specific departmental output.

Working within our Head Office requires interaction with all levels of colleagues up to and including Senior Management, therefore

the successful candidate will need to be confident and able to communicate professionally at all levels.

What you'll be doing:

  • Contribute and input into new strategies that benefit the business in terms of cost and employee engagement
  • Review internal and sub-contractor risk assessment / method statements and either pass or fail as appropriate to ensure all documentation is relevant and fit for purpose
  • Site set up and daily monitoring of communal areas such as meeting rooms and car parks
  • Liaison with Premier Foods colleagues, providing solutions for any problems relating to the facilities delivery
  • Liaise with landlord and management companies to discuss and drive campus initiatives that seek to improve the local business area
  • Understand how the site HVAC systems works, assess and adjust site BMS systems accordingly
  • Manage the coordination of site maintenance requirements, ensuring equipment is running to optimal performance and complete related administration tasks
  • Organisation and maintenance of site files, both electronic and hard copies
  • Develop, review, maintain and archive all written procedures /documents in line with company process and retention procedures
  • Monitor and maintain the departmental helpdesk, as well as own email account
  • Write / present briefings on initiatives to Exec leadership team when required
  • Carry out internal site safety audits and provide reports for departmental managers
  • Develop seating plans and manage site relocations, ensuring all instructions are clear and communicated to colleagues and support services
  • Develop and manage tender process for new contract initiatives and set up new contractual arrangements
  • Run wing to wing Capex projects from concept, financial preparation, tender, supplier selection, mobilisation and handover.
  • Prepare, chair, communicate and follow up on important project meetings / steering committee teams
  • Manage the departmental financial systems, creating purchase orders and processing invoices using the SAP application
  • Order consumable goods and quote handling
  • Train fire wardens and other site support services that fall within the Facilities delivery
  • Control contractors by preparing site safety information, monitoring performance and KPI scoring
  • Provide full reception cover for holidays and absence

What we need from you:

  • At least 3-5 years experience working within a Facilities / Office Management environment is required
  • Must have a 'can do' attitude and be self-motivated and highly organised
  • Experience in building management, both within the hard and soft service delivery
  • Excellent written and verbal communications skills
  • High attention to detail and must have a true desire to take ownership for their own responsibilities
  • Good interpersonal skills and able to remain positive and calm when faced with challenges or difficult situations
  • Able to work cross- functionally and build positive relationships ?? Is able to think in an agile manner and be able to adapt quickly

What we offer you in return:

  • Competitive salary
  • Up to 7.5% pension
  • Life assurance
  • Wide range of online and in-house training
  • Access to an employee discount scheme, with access to hundreds of nationwide retailers

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