Station Support - Document Administrator Part Time

Recruiter
Confidential
Location
Kent
Salary
12.72 - 12.72 GBP Hourly
Posted
30 Nov 2021
Closes
28 Dec 2021
Hours
Part Time
Contract Type
Temporary
Our client, one of the UK's leading energy provider, is currently recruiting for a Document Administrator to support the team for 24hrs per week - flexibility around hours and days can be discussed.

Roles & Responsibilities

You will be working as an integral part of a multi-disciplined team, reporting to the Station Support Team Leader. The majority of your role will be spent supporting the Document Management process, used throughout the EDF fleet of power stations. You will perform all facets of the document management role. Including quality checks, issuing documents, maintenance of alert groups and coaching of staff in the use of our systems and procedures. In addition to this, you will be carrying out general admin duties within the Station Support Team, supporting both the team and the wider station where necessary.

The Candidate

You will possess a keen attention to detail; critical when carrying out the stringent quality checks required of our documentation. Additionally, you will be thorough, and maintain a robust questioning attitude. You will be comfortable with a range of software programs and strong knowledge of the Microsoft suite is essential (Office, Excel and Word especially). You will be keen to learn new database software, and a background using such programs is ideal. Your enthusiasm will be necessary to work well both on your own, and as part of the wider Station Support Team.

Key Tasks

Prioritisation of system alerts as part of a small team, and subsequently making necessary corrections to the submitted documents.
Progress documents through existing lifecycle; including reservation, quality checks, approval, issue and superseding in line with company procedure.
Issuing approved documentation via hardcopy of electronic transmittal, including updating remote libraries where applicable.
Maintenance of existing alert groups and distribution lists.
Provide coaching and support to Station staff in the use of Document Management systems.
A range of other administration duties as directed by the Station Support Team Leader.

Key Skills

Intermediate-level skills in Microsoft Office suite of programs, especially Outlook, Word and Excel. Full training will be given on company systems (AMS, CDMS and COGNOS).
Keen attention to detail.
Communication skills and the confidence to use them to liaise with colleagues at all levels of the organisation.
Self-motivated and able to prioritise your workload.
Open, honest and trustworthy due to the sensitive nature of the business.
Excellent organisational skills
Ability to work both alone and as part of a team

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