Overview

City Recruitment Group Administration & Secretarial division are currently recruiting for a part-time PA working from home for a large manufacturing business on a permanent basis.

Working hours

Monday to Friday: 7:00am-1:00pm / 8:00am-2.00pm. On occasion, full-time hours (9-5) and occasional visits to the office may be required

Your new PA role

The successful PA will be responsible for providing administration and daily support to the Company Shareholders

• Diary and strict time management for Shareholders
• Email management for Shareholders, including dictation
• Proactively formulate responses to emails on behalf of Shareholders where possible
• Arranging meetings, calls and video calls between Shareholders and internal staff and external parties
• Hospitality arrangements, including drinks for Shareholders and all visitors and daily lunch preparation
• Travel arrangements, including flight bookings, and hotel bookings
• Arranging medical appointments as and when required for Shareholders and other family members
• Recognising business critical matters and raising them immediately with the relevant personnel
• Maintaining files; hard and soft copies
• Preparation and typing up of documents
• Arrangement of secure document sending and tracking
• Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested
• Post handling
• Making credit card payments as and when requested
• Obtaining and filing credit card and pro forma payment receipts
• General filing, record keeping and note taking as and when required
• Providing holiday and absence cover for up to 3 other Personal Assistants
• Personal tasks may be required for Directors, such as shopping, making payments, collecting items etc
• Other ad hoc tasks as requested by the Shareholders

You must have experience in the following;

• Experience of supporting at Director level
• Keen attention to detail
• Discreet and confidential approach
• Ability to manage multiple tasks at any one time
• Confident when working independently
• Experience of Office 365 is essential

What our client can offer you

Benefits include; remote working, competitive salary, autonomy in the role/business, progression & more.

Please 'apply now' to avoid missing out on this opportunity or contact Kobita at City Recruitment Group for more information.