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Part-time Administrator - Construction

Employer
Confidential
Location
Bristol
Salary
Competitive
Closing date
31 Jan 2022

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Part-time Administrator - Construction

Davies and Partners Solicitors is a well-established law firm with over 30 years' experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in London, Birmingham, Bristol, Devon and Gloucester.

Location: Bristol
Contract Type: Permanent
Hours: Part Time 22.5 hours per week (negotiable)
Salary: Competitive
Benefits: Competitive

Job Purpose

To work alongside the Construction Unit team (currently 2 solicitors) in providing a full and efficient service, exercising confidentiality and high standards of client care at all times.

Key Duties and Responsibilities:

• To carry out and be responsible for tasks given by the members of the Construction Unit.
• Use of DPS software (case management system) - training will be given, but a willingness and ability quickly to get to grips with new software is required.
• Opening new files.
• Photocopying and scanning.
• Managing incoming and outgoing telephone calls, e-mails and faxes as required.
• Updating and creating databases and directories where appropriate.
• Audio and copy typing of letters, contracts and documents.
• Arranging Teams meetings.
• Checking documents.
• Ensuring electronic (on DPS) and hard copy files are kept tidy and up-to-date.
• Assistance with preparation of court forms, arbitration and adjudication documents.
• Typing witness statements and Excel spreadsheets (intermediate knowledge of Excel is preferred).
• Closing and archiving files when matter is completed. Checking nil balance with Accounts and confirming destruction date with Fee Earner.
• Prepare OneDrive files and download and marshal documents.
• General document management.
• Billing and reviewing WIP on matters monthly to assist keeping WIP to a minimum.
• Assist with GDPR and Anti Money Laundering tasks
• Travel locally to deliver and collect documents from contractors, solicitors and consultants (expenses paid)
• Training suitable to the role.
• Occasionally provide cover for Reception and post duties at times of holidays and sickness
• Any other "ad hoc" duties when required, including flexibility to cover in other departments within the Bristol office to meet the needs of the firm.

Administrator Requirements:

• Minimum Score 5 or above (Grade C) GCSE's in English and Maths
• Relevant experience working as an Administrator in a fast-paced office environment
• Ability to travel locally with use of own transportation when required
• The ability to do audio typing
• Self-organised and proactive
• Attention to detail
• Ability to maintain client confidentiality
• Adaptable to the needs of the business as changes occur during the operational requirements
• Competence in the effective use of Information and Communications Technologies (lCT).
• The ability to prioritise, meet deadlines, and work under pressure
• Excellent interpersonal, communication and presentation skills
• Knowledge and experience of working within the legal sector.

As part of our compliance procedures, applicants are asked to note that:

• References will be followed up;
• All gaps in CVs must be explained satisfactorily;
• Proof of identity and (where applicable) qualifications will be required;
• Reference requests will ask specifically whether the applicant ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body.
• Appropriate suitability checks may be required prior to confirmation of appointment.

Equal Opportunities

Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.

You may also have experience in the following: Administrator, Administration, Office Administrator, Office Assistant, Admin Assistant, Administrative Assistant, PA, Personal Assistant, EA, Executive Assistant, Business Support Assistant, Scheduler, Office Manager, etc.

Ref: (Apply online only)

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