Receptionist & Office Management Assistant

Receptionist & Office Management Assistant

Job Title:        Receptionist & Office Management Assistant

Department:  Administration

Reporting to: Office Manager

Contract:        Part time (9:30am– 3pm Monday to Friday including a 30-minute unpaid lunch break each day) and permanent contract

Salary:            £23,000 per annum (full time equivalent)

Location:        Office-based at 47 Bedford Square, London WC1B 3DP

Job Summary

We are seeking an enthusiastic receptionist for this non-publishing role of Receptionist and Office Management Assistant. Key responsibilities include operating the telephone switchboard, meeting and greeting visitors to the press, organising incoming and outgoing deliveries, couriers and post, performing all other defined reception duties, and providing support to the Office Manager.

Purpose of job

To act as the professional, public interface for Yale University Press London, and to assist the Office Manager.

About Us

Originally founded in New Haven Connecticut in 1908, Yale University Press has a unique position as the only American university press with a full-scale publishing operation in Europe, publishing serious non-fiction and fiction in translation, that contributes to a global understanding of human affairs. Our diverse and prize-winning list includes numerous prestigious museum and gallery partnerships, the Pevsner architectural guides series, and books by globally respected authors including Carmen Bambach, John Carey, Terry Eagleton, Nicholas Kenyon, Yasmin Khan, Geoffrey Parker, Thomas Piketty, Griselda Pollock, David Rieff, Zeynep Tufekci and Can Xue.

Equal Opportunities

Yale University Press London is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. We value, promote and seek diversity.

Key responsibilities

•           meeting and greeting visitors

•           operating the telephone switchboard

•           responding to, taking and relaying emails and messages

•           maintaining health and safety measures

•           assessing and mitigating any risks to colleagues, visitors & contractors

•           sending and receiving post and parcels

•           ordering stationery & other office supplies

Person Specification – Key knowledge & skills

Essential

•           excellent literacy and numeracy skills, and attention to detail

•           professional customer service orientation

•           good teamwork and communication skills

•           positive attitude, resilience and assertiveness

•           initiative and reliability

•           familiarity with Microsoft Word and Excel, and Adobe Acrobat

•           an interest in books and publishing

Desirable

•           administrative/reception experience is advantageous but not essential

•           high general standard of education

•           basic computer skills, and proficiency with Microsoft Office & Google Workspace

What we can offer

Yale University Press London offers a generous package of benefits including accommodation deposit and travel loans, a cycle purchase scheme, a lively social scene and a generous pension scheme. As Co-organisers of the annual Bedford Square Arts Festival, our staff enjoy access to the Bedford Square gardens at lunchtimes throughout the summer months.

The Location

The role will be based in our offices on Bedford Square in Bloomsbury WC1, with convenient access to the Northern and Central lines as well as many bus routes.

Application process

Please send your CV and supporting covering letter (including availability, notice period details and current salary) to: [email protected] ensuring you include “Receptionist & Office Management Assistant” in the email subject line.

Closing date Friday 20^th May 2022.  

Processing and safeguarding your data - Please see YUPL’s candidate privacy notice https://www.yalebooks.co.uk/pid/page/job