Summary

We pride ourselves as being an employer of choice and welcome and encourage applications from everyone, such as ethnic minorities, women, disabled people and those who identify as LGBT+.

To find out more about how we champion diversity and inclusion in the workplace and making DVSA a great place to work visit our Careers website.

About the job
This role combines learning and practical on the job training. At the end of it all, you'll have a level 3 qualification in Business Administration. You’ll be fully supported to meet the learning requirements of the qualification.

If studying in England the apprenticeship will be delivered by Lifetime Training Group who were nominated as the top training provider in 2021 by Ratemyapprenticeship.co.uk or if in Wales, by one of the Welsh Government’s nominated providers.

Make no mistake, it’ll be hard work. You’ll need to be highly motivated, but we’ll help you balance your work and studies, better still, you will enjoy a host of great benefits.

This is a great opportunity to join DVSA’s Commercial team where you will learn new skills and gain a qualification. If this sounds like you then please apply! We can’t wait to hear from you!

Job description

The role of Commercial Administration Officer is to provide administrative support to DVSA’s commercial category teams across all phases of the commercial cycle; pre-procurement/pre-market, engagement, procurement, and contract management.

This role may cover several spend Commercial categories delivering a range of products and services required or supplied by DVSA.

You will support DVSA’s adherence to the appropriate legal standard and best practise across the entire spectrum of commercial activities. To include support to contracting activities with third parties and maintaining awareness of legal (national and international), departmental and Government policy and regulations.

Responsibilities

Responsibilities include, but are not limited to:

• Providing effective and efficient administrative support to Commercial Category Managers and covering all aspects of the commercial cycle

• Establishing the relevant contractual information for tender and bid documentation for engagement with third parties, to establish formal contractual arrangements

• Supporting the procurement process and agreement and finalisation of contracts

• Compilation of regular and accurate Management Information (MI) and status reports to support the category approach

• Setting procurement projects and contracts up in our e-Procurement system (Jaggaer) and Contracts Finder, and advising P2P teams to ensure contracts are set up in SAP

• Maintenance and housekeeping of electronic contract folders and paper contract files

• Either electronically or paper filing, photocopying, word-processing, answering queries by email and MS Teams and other administrative duties, as necessary

For more information about the role and responsibilities please see the attached Candidate Pack.

About You

To thrive in this role, you will be committed to providing high-quality work and you will display a pro-active approach to all tasks.

You will have good attention to detail and can utilise these skills to help you when producing and reviewing commercial documents.

You will be willing to work closely with your team to support on projects and learn new skills needed to do this effectively.

You will be interested in the commercial life cycle and keen to learn how to deliver a range of products and services required or supplied by DVSA.

You will have an understanding of an administrative role within an office environment and are competent using MS Office tools such as MS Outlook, MS Word, and MS Excel.

We are seeking an individual who can pick up new skills with ease, being able to organise your time effectively and balance you work and studies.

Eligibility

To be eligible for this apprenticeship, you must:

• Be aged 18 or over
• Must hold or be willing to complete a level 2 in English and Maths
• Have the right to work in the UK
• Not be in full-time education
• Not be in receipt of funding for other learning programmes
• Have valid and eligible residency status and be resident in the UK for 3 years before the start of the apprenticeship

If you currently hold or are working towards a similar qualification of the same level or higher, then you will not be eligible to apply for this vacancy. In order to be eligible for our apprenticeship vacancy, any qualifications previously held or currently being worked towards must differ in content so that this apprenticeship provides substantial new skills.

If you apply and are found to possess the above: your application will not be considered, any offer of employment will be withdrawn, and your contract will be terminated.

Existing employees of DVSA in Wales would not be eligible to apply for this role.

There may be occasional travel required with this role to other DVSA locations to attend meetings.

About Us

The Driver and Vehicle Standards Agency (DVSA) helps everyone stay safe on Britain's roads.



We do this by helping people through a lifetime of safe driving, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.

Our work affects millions of people and thousands of businesses. Most importantly, our work saves lives.

We're an innovative organisation that values professional expertise. We invest in our people and champion inclusive and diverse teams. And we make sure colleagues have the skills to meet the needs of Britain’s road users.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Diversity: Our vision is to support and develop everyone who chooses to work for us. We care deeply about diversity and equality. And we create a positive culture that’s friendly, welcoming, respectful and full of opportunities for professional and personal development.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace

Benefits

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

How to Apply

As part of the application process you will be asked to complete a Personal Statement. Further details around what this will entail are listed on the application form.

Within the Personal Statement please provide detailed evidence of the following:

• Your willingness and desire to learn new skills
• Your ability to work to deadlines

Please fully utilise the 750-word count when completing your personal statement.

The sift is due to take place w/c 23rd May 2022.

Interviews are likely to be held w/c 13th June 2022.

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We’ll try to meet the dates we’ve set out in the advert. But there may be occasions when these dates will change. We’ll give you plenty of notice of any important dates.

The selection process will be designed specifically for the role. As a result, your assessment will include:

• An interview

You’re encouraged to become familiar with the role by reviewing the Candidate Pack attached, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process.

The Department for Transport recruits using Success Profiles. For each role, we consider what you need to demonstrate to be successful.

This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

You can read more about Success Profiles here.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Further Information

For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website.

Before submitting your application, we encourage you to visit our Recruitment in Detail page of the DfT Careers website. You will find detailed information about the entire recruitment process and what to expect when applying for a role in the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email [email protected] for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job contact :

• Name :Jacqui Baker
• Email :[email protected]
• Recruitment team :
• Email :[email protected]
• Further information

  If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
   

  Attachments Candidate pack - Commercial Administrative Officer Apprentice Opens in new window(pdf, 1170kB) Candidate Notes Opens in new window(pdf, 823kB) Candidate Guidance for CV and Personal Statement Opens in new window(pdf, 405kB)