Join our team as an Executive Assistant supporting the Legal and Operations Teams of Macquarie Capital’s Principal Finance team.

This role will see you report directly to the global General Counsel of Principal Finance, and you will support the European lawyers, the European Chief Operating Officer and the operations team.

You will have experience of an office / corporate environment, have the ability to work well under pressure and manage a high workload, conflicting priorities and deadlines effectively.  You will be a positive and approachable individual with the willingness to go beyond the scope of the usual job description.  You will have excellent verbal and written communication skills and you will be proficient in the use of Office 365 products.  Legal experience or training is preferred but not essential.

Responsibilities will include supporting the legal team in the following matters:

• coordination, execution and recording of document signings, including oversight of electronic / remote signings process and finalisation of transaction documentation
• assist with internal process management for the approval, execution of non-disclosure agreements, release letters, reliance letters and other legal documents ancillary to investments
• assist in production of internal documentation such as powers of attorney  and co-ordinate notary services when required
• prepare organisational charts in power point
• coordinate and manage invoice processing for external lawyers and other third-party vendors
• coordinate with Information Management team, Compliance team, and other internal groups to manage the Legal and Operations teams’ electronic and physical data / document access as required
• coordinate meetings and events for the Legal and Operations team and other internal Group and firm members and external parties
• manage calendars, expense and travel coordination for members of the Legal and Operations teams
• management of projects on an ad hoc basis
• you will also work closely with the EA team to assist with the day to day running of the office

You must be able to work within a team as well as independently and efficiently in a fast-paced environment and have superior organisational skills, with a focus on continuous process improvement. 

You must be confident interacting with external clients, exercise good judgment, discretion, and flexibility in your approach; proactively anticipate the needs of the professionals you support; and be a problem solver who can multi-task with ease.

If this sounds like your next role, then please apply now.

About Macquarie Capital

Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research underpinned by deep specialist expertise across a range of sectors. Our people are empowered to think innovatively to address client challenges and originate opportunities, thinking beyond individual transactions to become a trusted adviser and partner over the long haul. From origination to execution, our unique combination of ideas, capital and expertise is transforming opportunity into reality for our clients and partners around the world.

With staff in 35 offices transacting across 31 countries, Macquarie Capital is a truly global business. A role in the team will expose you to a dynamic working environment and the opportunity to contribute to high-profile transactions whilst working in a business with the best people in the industry.

Our commitment to Diversity, Equity and Inclusion 

The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.