Programme Administrator

Southampton, Hampshire
29 May 2022
24 Jun 2022
Contract Type


We welcome applications from all communities and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.

Are you looking for an opportunity to be part of a high-profile programme?

Have you got administration support experience?

Do you have exceptional organisational and time management skills?

If so, we would love you to apply!

This is an excellent opportunity to establish and develop a range of stakeholder relationships whilst providing essential administration support for the team to deliver the programme.

Job description

The Maritime and Coastguard Agency (MCA) are looking for a highly organised individual to provide administrative management to the Cadet Training & Modernisation (CT&M) team. This team oversees the Cadet Training and Modernisation Programme, and this is an exciting time to be part of this high-profile programme as Programme Administrator.

The Cadet Training & Modernisation (CT&M) team is a newly established, dedicated team who purpose is to deliver on the recommendations detailed within the Maritime Skills Commission Report.

You will work closely in a small, dynamic team where you will be responsible for enabling the individual working groups and the wider Programme with direct administration support relating, but not limited to: meeting management, access and IT support, documentation, managing SharePoint filing system and providing a link / continuity between working groups.

This role will be based in the Southampton HQ. MCA supports flexible working and operates a hybrid working model between home and office for this role, giving you greater flexibility over where and when you work. Details of the arrangement will be discussed further with your line manager.


Your responsibilities will include, but are not limited to:

• Servicing Meetings: Sending invitations, preparing documents, booking meeting rooms, taking minutes, capturing actions / decisions, presenting slides / presentations, distributing post meeting documents, ensuring IT setup is accessible and working, presenting standing meeting agenda items
• Document filing and administration via SharePoint, including resolving access issues in conjunction with MCA IT
• Using MS Office packages (Word, Excel, PowerPoint, Outlook) to create, edit and distribute a range of documents including communicating by email
• Attending and contributing to team meetings in the office and remotely via MS Teams

For further information, please see the attached Role Profile.

About you

We are looking for someone who is comfortable working in a fast-paced programme environment and is highly adaptable and flexible, adjusting to the requirements of the role. You will be a real self-starter, with the ability to work on your own initiative and under pressure.

Excellent organisational and time management skills are required and you will be able to manage and filter workflow as well as organise and prioritise your work to maximise productivity and achieve all deadlines.

You are able to build rapport quickly with key stakeholders both internally and externally and enjoy working collaboratively with people at all levels.

To be successful in this role you will have administration support experience including booking travel and accommodation, diary management, and maintaining systems and administration procedures.

We also require someone who has experience of organising and facilitating large, formal, and non-formal meetings and taking of minutes.


We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Managing a Quality Service
  • Communicating and Influencing
  • Working Together


Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

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