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Diary Manager

Guy's & St Thomas Foundation
Southwark, London (Greater)
£30,000 - £35,000 per annum (pro rata)
Closing date
5 Dec 2023

Job Details

At Guy’s & St Thomas’ Foundation, our mission is crystal clear – to lay the foundations of a healthier society. Nestled in the heart of Southwark, London, our foundation boasts a rich history. We operate in collaboration with our local NHS hospitals through our charity brands. Additionally, we establish partnerships with local organizations, offering funding to drive essential programs, delivered through our subsidiary organization, Impact on Urban Health.


We are excited to present two new opportunities within our Administration & Facilities team: two Part-Time Diary Managers on a 6-month fixed-term basis. Both roles are for 18.75 hours per week, with negotiable working days and hours, ideally spread across 4-5 days per week. This hybrid role expects 30% of your monthly time to be office-based.

About the Role:

In these roles, you will proactively support diary management for leadership teams across three business areas: Endowment, People & Culture, Communications & Engagement, CEO office, Charities, and Operations. Additionally, the successful candidate will handle basic administration tasks directed by the Business Manager, tracking the Foundation’s planning points and rhythms to manage leadership time.

About You:

  • Previous experience in diary management for multiple senior individuals.
  • Proficiency in Microsoft Office Suite (especially Outlook) and a quick grasp of new software.
  • Prioritisation skills as needed.
  • Outstanding written and verbal communication skills.
  • Excellent relationship-building skills.
  • Ability to work with initiative and at pace.
  • Problem-solving abilities and capacity to work under pressure.
  • Attention to detail and a proactive approach.


  • Up to 12% employer pension contributions £1000 annual personal development budget
  • Annual health and wellbeing personal allowance of £400
  • Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
  • Health and wellbeing programme that offers optional free yearly health check-ups.
  • Support for healthy eating via fruit bowls and onsite lunch facilities.
  • Agile working, flexible hours, and supportive IT kit.
  • Shower facilities and bike lock area.
  • Generous annual leave (27 days + bank holidays)
  • Subsidies for glasses
  • Employee Assistance Programme


At Guy’s & St Thomas’ Foundation, we are dedicated to diversity, equity, and inclusion in every aspect of our work. Cultivating a highly skilled and diverse workforce is pivotal to fulfilling our mission. We strongly encourage candidates from diverse backgrounds to apply.


Interviews are scheduled to take place on 18th, 19th, and 20th December.


We’re an independent charitable foundation. We invest in a healthier society, backing people and ideas to drive more equitable health. Previously Guy's and St Thomas' Charity.

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