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Apprentice Document Controller

Willmott Dixon
+ benefits
Closing date
8 Mar 2024

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Job Details

Willmott Dixon are currently looking to recruit a Level 3 Apprentice Document Controller to join our London & East construction business. Based in Hitchin, Hertfordshire, we deliver projects across multiple sectors within north London, the northern home counties and East Anglia.

The Apprenticeship is offered through a shared apprentice provider, you will be employed and have your apprenticeship managed directly by them but work solely for Willmott Dixon. You will work across all projects within the London & East Construction business.

As an apprentice you will be expected to work 4 days per week on projects with 1 day per week spent at college undertaking a Level 3 in Business and Administration.

We are looking for someone who wants to learn and gain the skills, knowledge, and experience of the Digital Management side of our business, someone who will naturally align themselves with our commitment to customer service, quality and our culture.

The main purpose of the role is to maintain the project filing system and prepare documents for storage/archiving as appropriate along side completing Operational Manuals for customers. Reporting to the Digital Manager, the successful candidate will support team members in maintaining the smooth running of the administration function and will be working closely with the design team.

Key responsibilities:

* Checking and gaining approval of documents before they are filed and distributed

* Maintain the project filing system and prepare documents for storage/archiving as appropriate

* Support team members in maintaining the smooth running of the administration function

* Requesting files in various formats

* To provide administrative support to the technical and project teams

* Compiling Operational Manuals

* Coordination with the different departments of Willmott Dixon and external consultants

* Communicate professionally with all stakeholders

Essential Criteria:

* A proven proactive approach to customer service

* Proven experience of using Microsoft Office and other packages for the collation of data

* Ability to multi-task and organise documents/files proficiently

* Have a proven ability to communicate with people at all levels of an organisation

* Ability to prioritise and manage time efficiently.

* Good level of education, including Maths & English C or above (both written and spoken)

At Willmott Dixon we look for a balance of skills and experience but just as important to us are your values and behaviours. This role would be suitable to a person who:

* Is a team player

* Is able to influence and inspire

* Has a growth mindset

* Has excellent listening skills

* Is able to problem solve

* Is positive & proactive

* Has excellent presentations skills both written and verbal

* Is innovative/creative/open minded

* Displays model behaviour that shows respect, helpfulness and co-operation

* Reflects regularly on experiences and performances and constantly seeks to improve

* Is personable, friendly, approachable, motivated and flexible

* Has the ability to communicate with all levels of staff

* Is people focused

* Is driven/motivated

* Is organised/detailed

Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working. We are a disability confident employer.

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Construction is changing and we are at the forefront of that change. Pioneering new ways to build, innovating the way construction is viewed and establishing ourselves as one of the top employers in any industry. It truly is an amazing company in one of the most exciting industries with a vast array of professional career paths. Adding to that our numerous people awards, we understand everyone has a unique potential and ability to make a difference and succeed; if you want your skills developed and talent recognised, why not join our business!

Willmott Dixon was awarded No 1 in the Best "Big" Companies (2022) to work for and already holds the Times Top 50 Employers for Women 2022. We are the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.


Willmott Dixon is the 2nd largest capital works, regeneration and support services. We pride ourselves on our long history, and in being a sustainable company which respects and care for people in the wider environment.

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