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Engineering Administrator / Administrative Support

Harrods Aviation
34166.00 - 34166.00 GBP Annual
Closing date
29 Feb 2024

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Job Title: Engineering Administrator

Location: Luton

Salary: GBP20,500 per annum pro-rated (GBP34,166 per annum FTE)

Job Type: Permanent, Part Time

Working Hours: 24 hours per week, normally over 3 full days, 08:00 to 16:30 with a 30 minute unpaid break, however flexibility is available for the right candidate

Closing Date: Friday 15th March 2024

Harrods Aviation is a widely recognised leading company in the General (Private) Aviation industry. We are committed to employing the very best individuals who can demonstrate and deliver the very highest level of customer service.

We are currently recruiting for an Engineering Administrator to join our Luton based team.

This is a permanent, part-time role working 24 hours per week, with flexibility offered on how the hours / days are split.

The Role:

Reporting to the Engineering Manager, the Engineering Administrator will carry out non-technical administrative tasks, supporting the base. Additionally, the role will provide administrative Technical Services departmental support as appropriate.

A summary of key responsibilities will include, but are not limited to:

  • Administration responsibility for payroll to include input of attendance and overtime into the electronic attendance management system
  • Provide administration support to Technical Services department for various functions, to include work pack scanning/auditing for correctness, work pack shipping and control
  • Control and approved issue / reconciliation of petty cash
  • Provide a reception function for customers and visitors, ensure they are met and have correct identification for access to our facilities, to also include telephone answering duties. Note: - It is not required to cover all business hours
  • Process purchase orders through suppliers for non-aircraft related items and source the best possible value for these items. To include uniforms/PPE/stationary
  • Provide a back-up function for aircraft parts purchasing
  • Provide administration for any warranty claims
  • Provide reports on routine basis, to include such areas as daily man hour booking reporting, aircraft maintenance input summaries
  • Monitoring of cleanliness within the on-site offices and reporting any deficiencies to the Manager
  • Liaise with on-site base customers to ensure office cleaning is completed and any issues are brought to the Managers attention
  • Assisting with Engineering training for bookings and other arrangements as necessary
  • To attend and take/distribute minutes for engineering meetings as required
  • To provide administrative support for our Stansted base in absence of the Stansted Engineering administrator as necessary
  • Any other administrative function as required and requested through the Engineering Manager

The Candidate:

  • Previous experience of working within an aviation / airline environment is beneficial however not essential
  • This role is suitable for anyone with a strong administration / personal assistant background who is familiar with dealing with multiple priorities and teams at any one time. Confidentiality is also a key requirement
  • Good computer skills (Microsoft packages, general working knowledge of systems) are a requirement
  • Applicants should have an organised, adaptable and flexible approach with strong interpersonal skills and a diplomatic approach. You will be enthusiastic, willing to learn and maintain a professional appearance and manner at times in sometimes challenging circumstances
  • The ability to prioritise in an ever-changing environment, remain calm and adapt under pressure are essential for the role
  • Excellent communication skills are key to this role, combined with courtesy and integrity which are equally as important. Good administration skills and computer literacy are essential qualities
  • The role may at times be required to provide support at both locations therefore a full UK driving license is essential, as is holding the right to live and work in the UK. You will also need to have a 5-year checkable history in order to obtain an airport ID pass.


  • Enhanced annual leave entitlements (pro-rated during first year dependent on start date and for number of days worked per week)
  • Holiday Purchase Scheme
  • Happy Birthday Day
  • Harrods Retirement Savings Plan Foundation (Contributory Company Pension)
  • Harrods Rewards Card (staff discount)
  • BHSF Health Cash Plan
  • Onsite Parking

Please click on the APPLY button to send your CV for this role.

Candidates with the relevant experience or job titles of; Administrative Support, Technical Administrator, Engineering Team Administrator, Technical Team Administrator, Senior Administrator, Commercial Support, Administrator, Admin, Commercial Administrator, Technical Admin Assistant, Office Administrator, Office Assistant, Office Support, General Admin and Team Administrator may also be considered for this role.

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