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Administration Coordinator - Clearance Specialist

Willmott Dixon
City of London
Closing date
21 Apr 2024

Job Details

Are you a detail-oriented administrator looking for an exciting opportunity to play a crucial role in securing access to sensitive government sites for construction projects? Look no further! We are seeking a skilled Administrator - Clearance Specialist to join our dynamic team.

These clearances ensure the safety and security of these sites and the individuals working on them. As a Clearance Specialist, you will play a vital role in facilitating this process, ensuring that all necessary documentation is completed accurately and submitted on time.

You will be joining a friendly and supportive admin team and will likely have other ad hoc duties such as helping on reception or organising events.

Main Responsibilities:

  • Obtain clearances for employees and supply chain partners to access sensitive government sites for construction projects.
  • Manage the entire clearance process, including obtaining required documentation and information, form-filling, and utilising online systems similar to DBS checks.
  • Ensure all documentation is accurately completed and submitted in a timely manner, leaving no room for errors or delays.
  • Complete and update tracker to monitor and manage clearance requests, maintaining a concise record of progress and milestones.
  • Liaise with employees, supply chain partners, and government agencies to facilitate a smooth and efficient clearance process.
  • Deliver approved clearances promptly to individuals, ensuring they have the necessary documentation to commence work on government sites.


  • Proven experience in administrative roles, preferably with exposure to sensitive government clearance processes.
  • Excellent organisational skills and attention to detail, with the ability to manage multiple clearance requests simultaneously.
  • Strong communication skills to interact effectively with employees, supply chain partners, and government agencies.
  • Proficiency in utilising tracking systems and technology to streamline processes and ensure efficient workflows.
  • Ability to work under pressure and meet strict deadlines, understanding the importance of time-sensitive clearances.

What can we offer you?

Benefits: We reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted or full private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.

Additional Information

At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible. We are a proud member of the Disability Confident Scheme.

About Us

We are proud to be part of the Willmott Dixon family; a privately-owned contracting and interior fit out group in the UK. With a rich history, amazing track record and strong values, this partnership makes us a stronger and more progressive organisation, allowing us to share knowledge and take on bigger and better projects.


Willmott Dixon is the 2nd largest capital works, regeneration and support services. We pride ourselves on our long history, and in being a sustainable company which respects and care for people in the wider environment.

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