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Admin Officer x 2 Hybrid-Swindon

Brook Street
11.44 - 11.44 GBP Hourly + Holiday and Pension
Closing date
23 Apr 2024

Hybrid Administrative Support x 2 in Swindon to start ASAP

Brook Street is currently recruiting a temporary Administrative Support until September 2024 with flexible hours.
The Engineering and Physical Sciences Council (EPSRC) is a partner organisation within UK Research and Innovation (UKRI), providing essential research and skills for all sectors of the economy, and through this aims to enhance long-term societal well-being and prosperity.
As an Administrative Support you will provide high quality administrative support to one or more teams, using meeting scheduling systems and processes, document management structures, and internal standard operating procedures. You will also support and help to deliver our process of peer review using our computer systems.
An excellent package is offered, including:
" Hybrid working with a minimum of 2 day a month in the office after successful training.
" 1 full time role until 30th Sept 2024
Part time considered for this post up to (between 22-30 hours or 3-4 days a week)
" Multistorey car park and external one available
" 11.44 per hour
" Full time Monday to Friday, 37.5 hours per week.
" Flexible working hours available 8-4, 9-5, 10-6
" Core hours for both roles are from 10.00-15.00,
" Full training will be given
Duties may include but not be limited to:
" Arrangement and support for virtual meetings, such as video conferencing or teleconferencing
" Organisation of meetings including preparation of agendas and note taking
" Monitoring shared mailboxes to ensure that enquiries and requests are dealt with in a timely manner
" Travel and accommodation booking
" Travel and expense claim processing
" Setting-up and maintaining purchase orders
" Support corporate projects as required
" Administrative support using bespoke software; supporting the team to deliver peer review and grant award processes. This will include the following activities:
Allocating and monitoring grants processing activities on the grants system
Monitoring peer review selections and responses, preparing and sending manual invites where required, monitoring and checking applicant responses to peer review comments
Dealing with queries from peer reviewers, panel members, receiving responses and chasing overdue replies
Assisting with the preparation and distribution of meeting papers
Our client requires the following skills:
" A minimum of 3 GCSEs (or equivalent)
" Previous administrative experience
" Experience of inbox and diary support
" Excellent working knowledge of Microsoft Word, Excel, and Outlook
" Ability to work as a proactive team member, using your initiative to deal with problems and overcome challenges in order to deliver the team's activities
" Excellent planning, organisational and time management skills
" Ability to work in an adaptable and flexible manner
" Ability to establish and manage wider working relationships with colleagues at all levels
" Ability to work at pace in a dynamic environment, reprioritising tasks as appropriate
" Effective writing, proof reading and communication skills

You will be required to pass a basic DBS and will require full 3 years referencing.
Please apply online with your current CV in WORD format only. Due to the high number of applications we receive, it may not be possible to respond to all applications. Any questions, please contact Bristol PSR team on (phone number removed).

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