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Team Assistant (Part time)

Employer
Tate
Location
Bristol
Salary
Competitive
Closing date
24 May 2024

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My client is looking for part time a Team Secretary, you will play a crucial role in supporting our professional team of 8 individuals by handling administrative duties, coordinating meetings, managing correspondence, and assisting with various projects.

Part time 3 days a week- flexible on days

Hybrid 2 days in the office

Bristol based

33,000

Key Responsibilities:

  1. Office Management: Oversee the day-to-day operations of the Bristol office, including managing supplies, handling incoming calls, and maintaining a tidy and organized workspace.
  2. Administrative Support: Provide administrative assistance to the team members, including drafting correspondence, preparing reports, and managing documentation.
  3. Meeting Coordination: Schedule and coordinate meetings, both internally and externally, ensuring all necessary arrangements are made and documentation is prepared.
  4. Communication: Serve as a point of contact for internal and external communications, including responding to inquiries, redirecting calls, and managing email correspondence.
  5. Project Support: Assist with various projects by conducting research, compiling data, and preparing materials as required.
  6. Finance Admin: Help support the Finance team with finance administration.
  7. Event Planning: Assist in organising company events, such as conferences, workshops, and team-building activities.
  8. Travel Arrangements: Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation when necessary.

Qualifications:

  • Previous experience in a similar administrative role is preferred.
  • Excellent organisational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and prioritise tasks effectively.
  • Attention to detail and accuracy in work.

If you are a proactive and adaptable individual with a passion for supporting a dynamic team in a fast-paced environment, we encourage you to apply for this exciting opportunity. Please submit your CV in Word format.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

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