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Administrator - Maternity Cover (1 year)

Closing date
17 Jun 2024

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Job Title: Administrator (Maternity Cover, 1 Year)

Location: Chelmsford

Employment Type: Temporary, Part-Time (24 hours per week)

Duration: 1 Year (Maternity Cover)

Salary: 11.50 Per hour on a 24 hour per week contract

Job Summary

We are seeking a highly organised and detail-oriented individual to join our team as an Administrator for a 1-year maternity cover. The successful candidate will be responsible for a variety of administrative tasks, ensuring smooth and efficient office operations. This is a part-time position requiring 24 hours per week.

Key Responsibilities

  • Sort and distribute incoming mail to relevant departments.
  • Scan and file documents as necessary.
  • Frank outgoing mail.
  • Telephone and Email Management.
  • Answer telephone calls, take messages, and transfer calls as needed.
  • Respond to client email queries promptly and professionally.
  • Meeting Coordination.
  • Organise monthly team meetings.
  • Prepare and distribute meeting minutes to all staff.

Office Supplies and Maintenance:

  • Maintain inventory of office supplies, including stationery, cleaning products, and drinks.
  • Manage office maintenance requirements and coordinate any necessary repairs.
  • Ensure meeting rooms are kept clean, organised, and client-ready.

Administrative Support:

  • Perform general administrative duties such as filing, binding, and scanning.
  • Print and maintain a supply of first appointment packs for all advisers.
  • Prepare client information for advisers for their meetings.
  • Send out documents for clients to sign and follow up to ensure their timely return.
  • Run Anti-Money Laundering (AML) checks.
  • Ensure client information is updated accurately in our systems.
  • Issue customer satisfaction surveys to clients.

Staff Engagement:

  • Organise staff collections, and order occasion cards and gifts.
  • Required Skills and Qualifications
  • Organisational Skills: Strong ability to manage multiple tasks and prioritise effectively.
  • Attention to Detail: Keen eye for detail to ensure accuracy in all tasks.
  • Communication Skills: Excellent verbal and written communication skills.
  • Problem-Solving: Solutions-oriented approach to handling tasks and resolving issues.
  • IT Proficiency: Good IT skills, including proficiency with Microsoft Office suite (Word, Excel, Outlook).

How to Apply

If you meet the above criteria and are interested in applying, please submit your CV .

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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