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Part Time Administrator - 12 months

Office Angels
Closing date
17 Jun 2024

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Part Time Administrator - 12-month contract

23,920 pro rata

Chelmsford, Essex

24 hours per week

Are you ready to join a successful financial advisement team based in Chelmsford? Our client is seeking a Part Time Administrator with fantastic attention to detail skills to cover a 12-month maternity leave. This is an excellent opportunity to be a valued member of their team and make a real impact on their day-to-day operations.

Responsibilities include:

  • Organise monthly team meetings; take detailed meeting minutes and distribute them to all staff.
  • Maintain office supplies such as stationery, cleaning products, and drinks, ensuring that the team always has what they need to perform at their best.
  • Manage office maintenance requirements and coordinate any necessary repairs, ensuring a safe and comfortable working environment.
  • Keep meeting rooms presentable and client-facing at all times, making a great impression on visitors.
  • Carry out administrative duties such as filing, binding, and scanning, keeping documents organised and easily accessible for the team.
  • Print and maintain a supply of first appointment packs for all Advisers, ensuring that they have the necessary materials for successful client meetings.
  • Organise staff collections and order occasion cards/gifts for special occasions, fostering a positive and inclusive team culture.
  • Prepare client information for Advisers ahead of their meetings, ensuring they have all the necessary details to provide exceptional service.
  • Send out documents for clients to sign and diligently follow up to ensure their prompt return.
  • Conduct anti-money laundering checks to maintain compliance with regulations.
  • Update client information accurately and promptly, incorporating any changes to ensure data integrity.
  • Issue customer satisfaction surveys to clients, actively seeking feedback to improve the overall client experience.
  • Assist with any mandatory daily tasks during staff absences
  • Sort and distribute post to relevant departments, scanning and filing documents as necessary to maintain organisation.
  • Answer incoming calls, take messages, and transfer calls as needed
  • Respond to client email queries promptly and professionally
  • Frank outgoing post to ensure timely and accurate delivery.
  • Provide any ad hoc assistance needed by Directors

Desired attributes:

  • Strong organisational skills to manage multiple tasks and priorities effectively.
  • Exceptional attention to detail to maintain accuracy and quality in all administrative tasks.
  • Good communication skills to collaborate with colleagues and provide excellent customer service.
  • Solutions-oriented mindset to identify opportunities for improvement and implement effective solutions.
  • Good IT skills to efficiently utilise various office software and systems.

If you are enthusiastic, organised, and ready to contribute to a dynamic team, apply now! This is a 12-month fixed-term contract starting from July 1, 2024. Join our client in Chelmsford and be part of their success story!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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