Keeping In Touch Days – letter template

‘Keeping in touch days’ are days where you can work during your maternity, adoption or shared parental leave. You can work up to 10 days during your entire leave (or 20 days shared parental in touch [SPLIT] days). Keeping in touch days are a good way to keep up to date with any changes within your organisation, and to help you ease your way back into the role before you go back for good at the end of your maternity leave.

Some things to note:

• Keeping in touch days are optional for both you and your employer.
• The type of work and pay that you will get should be agreed with your employer before you do any ‘Keeping In Touch’ days.
• Your right to maternity, adoption or shared parental leave and pay should not be affected by taking keeping in touch days.

If you would like to suggest some keeping in touch days, then you can amend and use the letter template below to indicate when you might like to work, and what that work might entail. You can also download this document here: Keeping in Touch Days letter

Your Name
Address
Post Code

Recipient’s Name
Company / Employer’s Name
Address
Post Code

Date

Dear (manager and HR)

Keeping in Touch Days

I am aware that during my Maternity Leave/Shared Parental Leave I may return to work on optional Keeping in Touch (“KIT”) day/s.  I am aware that employees can complete up to 10 days’ work during maternity leave without losing any Statutory Maternity Pay/Shared Parental Pay.

I would like to request that I work xxx of these days before my return to work date of xxx [or my predicted return to work date of xxx]

During these/ this date/s I intend to [Insert description e.g. a specific training event or a day of normal work]

I would like to request [state the number of hours you would like to work] if you wish to specify this (remove this paragraph if not)

I would like to work the following date/s if possible:

• xxx
• xxx
• xxx
• xxx

Please can you also confirm payment of how and when the KIT day/s will be paid?

I would like to discuss making any arrangements that maybe necessary, pending your approval, at your earliest convenience.

I look forward to hearing from you as soon as possible to confirm the above.

Yours sincerely

Your name
Department
CC HR Department

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