How can you best deal with pregnancy at work? When should you tell your employer? What is the best format? Here are some of your questions answered, along with a letter template you can use to let them know in writing.
Below is a sample letter format for informing your employer, in writing, about your pregnancy.
You can also download this as a word document here: Pregnancy notification letter
Company / Employer’s Name
Dear [Manager and HR department]
Re: Pregnancy and Maternity
I am writing to inform you that I have recently found out that I am pregnant.
At the moment, I am unsure as when my Expected Week of Childbirth will be, however I will
inform you as soon as I know, once I have more information from my scan/ midwife
I understand I will be given my MATB1 form at one of my appointments and as soon as I
receive this, I will also give this to you.
I would be most grateful if you could inform me of the necessary steps I need to take, to
arrange my maternity leave and working during my pregnancy. Please can you also send me
any documentation that I am required to complete.
Thank you in advance for your assistance in this matter. I look forward to hearing from you.
[Your Name, job title and department]