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I’ve worked as an executive assistant for many years. I’m very good at my job. The company went through a sale/ takeover before my first child was born. I stopped working full time and worked part time for a different person who was happy I worked at home. I’m due to return from my second maternity leave soon. I had a return to work “chat” with my new line manager and she says my role no longer exists because the director I worked for has moved. No other EA is being made redundant and there are other directors I could support. She said they will look at redeployment options. I only heard about this because I was asking about KIT days. I don’t think there will be anything else that is suitable for me as job losses are likely. I asked if I am likely to be made redundant and was told to talk to HR. What are my rights and what am I entitled to? Should they pay me the KIT days on top of any redundancy package? What is my redundancy based on – my previous full-time salary or my part-time salary? Is regular overtime included? If I have to get a new job it will be hard to find now. I can’t face five days back in the office. Help!
When you have your meeting with HR, you should focus on getting some clarity from them as to whether or not your role is actually going to be placed at risk of redundancy or not. Your manager does not seem clear on this point, but it should be a straightforward question for HR to answer.
If your role is going to be placed at risk of redundancy, you should consider asking HR for clarification on the following points:
If your role is going to be at risk of redundancy, then the business ought to follow a formal redundancy consultation process with you in due course. This process should set out the reasons why your role is at risk of redundancy, deal with any selection process and afford you the opportunity to raise any questions or concerns that you have. If the business is able to offer you suitable alternative employment, which can include redeployment, this should also be discussed with you. If a suitable alternative to redundancy can be identified, then this should avoid your role having to be made redundant. If no suitable alternative can be found, then your employment may be terminated on grounds of redundancy. When considering suitable alternative employment, the business should take into account your normal working hours and pattern, which includes home and hybrid working arrangements The business should also take into account your contractual entitlements, but you will also need to consider your contractual obligations to them.
If you are made redundant then you will be entitled to statutory redundancy pay and notice pay. These payments are normally based on your normal working week and your normal weekly salary, but your contract of employment will set out whether these payments are based on statutory rates or enhanced rates. You may wish to seek clarity from HR as to whether they will be counting your overtime towards any redundancy and notice payments and also whether you would be expected to work your notice period.
Your contract will also set out whether you are entitled to any additional benefits should your role be made redundant. You would be entitled to a payment in respect of any accrued but untaken annual leave as at the point of termination, but you would have no entitlement to an additional payment for untaken KIT days.
*Charlotte Geesin is Legal Director of Howarths, a Yorkshire based, award-winning Employment Law, HR, Business Immigration and Health & Safety provider for SMEs across the UK.